Administrative Assistant III

POSITION PURPOSE

• Administrative Assistant III will support  the Plant Operations (Buildings & Grounds) department at Trinity Health Livingston in Brighton MI.   

• Full-Time, scheduled 40 hour per week, scheduled 7 a.m. to 3:30 p.m. No Weekends, Holidays or On-Call.  On-Site at Trinity Health Livingston in Brighton.

• The compensation range for this role is $21.65–$31.39 per hour, with placement within the range determined based on experience,

• The Admin Asst III is a senior-level admin who provides comprehensive administrative support within the department.

• Manage procurement and financial workflows, including processing invoices, placing orders, and coordinating with vendors on repairs, scheduling, and billing issues. Oversee daily maintenance operations by prioritizing work orders, dispatching staff, and serving as the liaison between maintenance teams and internal customers.

• Maintains critical systems and records, including timekeeping in UKG, preventive maintenance tracking, safety documentation, and reporting on performance metrics. Supports operational planning and communication by preparing data for leadership and ensuring accurate documentation through systems like Maintenance Connection.

QUALIFICATIONS

• Education: Associates degree or equivalent, minimum of 7 years of administrative support experience.  Must have additional formal clerical and PC training.

• Experience: Basic knowledge of the specialized field in order to complete task/projects, approve transactions (e.g. forms processing, payroll or purchasing), or resolve non-routine administrative problems.  Ability to advise and determine applicable policy, procedures and requirements.

WHAT YOU WILL DO

• Problem-solving: Identifies and resolves operational challenges across staffing, budgeting, purchasing, and processes, developing improved methods where needed.

• Analytics: Research, compiles, and analyzes data; maintains databases; ensures data integrity; and produces insights and recommendations.

• Leadership: Trains and guides staff, delegates work, and supports onboarding and team development.

• Budgeting: Prepares forecasts, tracks spending, resolves discrepancies, and authorizes expenditures within guidelines.

• Coordination: Manages complex calendars, meetings, events, and travel logistics with attention to priorities and protocol.

• Gatekeeping: Screens communications, manages access to leadership, routes requests, and prepares informed responses.

• Documents: Drafts, edits, and finalizes complex correspondence, reports, and materials with high accuracy and discretion.

• Service: Engages with diverse stakeholders to provide guidance using strong knowledge of organizational operations.

• Operations: Oversees calls, visitors, supplies, purchasing, equipment, and day-to-day office management.

POSITION BENEFITS AND HIGHLIGHTS

• Competitive compensation.

• Full benefits package including Medical, Dental, Vision, PTO, Life Insurance, Short and Long-term Disability.

• Benefits effective Day One! No waiting periods.

• Retirement savings plan with employer match.

• Opportunity for growth and advancement throughout Trinity Health

• Tuition Reimbursement

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.