Site Support Administrator/Receptionist

At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. We are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, manufacturing, and supply chain solutions. With over 50 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

Position Summary:

The primary responsibility of this role is to provide support and assistance to the site by handling cross functional administrative duties and for overseeing purchasing activities ensuring that procurement processes are carried out in compliance with company policy. 

Key Responsibilities and End Results: (Essential responsibilities include but are not limited to the following):

• Raising purchase requisitions for various departments and maintain continuous purchase order integrity on Coupa
• Responsible for timely payment requisitions and ensuring purchase orders are reconciled for payment
• Liaise with centralized payments function to ensure timely payments.
• Sourcing ad hoc suppliers and quotation requests as required
• Assist in booking travel/accommodation in line with company travel policies and manage hospitality requests.
• Notify/Locate Point of Contact for Visitors/Candidates and adhere to visitor protocol.
• Complete inductions with visitors and contractors as required and follow through on work completion reports
• Manage the switchboard and handle incoming calls, emails and post efficiently
• H.R. Administration including support on recruitment administration
• Setting up new hires on the clocking machine, creating badges, manage access control and badge issue/return
• Manage lockers for new hires and leavers, maintaining up to date records
• Support EHS and facilities administration.
• Support creating documents/SOPs
• Keep and maintain clear records to comply with company internal and external audit standards.
• Support all company safety and quality programs and initiatives.
• Ensure ongoing compliance with GMP in all practices, recording of events and processes
• Ensure compliance with all learning from all GMP training events
• Other responsibilities may be assigned from time to time as needed based on the evolution of the company and the requirements of the department / position.

Job Specifications:  The minimum education and experience required to perform this job competently.   

• Have a minimum of 5 years’ experience in a similar role and / or a business administration qualification
• Experience using ERP systems highly desirable
• Experience in purchasing and procurement processes highly desirable

Skills and Attributes:

• Proficient in Microsoft Office applications essential
• Excellent written and spoken English, strong communicator
• Highly Professional and Confidential
• Excellent attention to detail
• Ability to multi-task and prioritise.
• Excellent organisational skills.
• Positive, proactive attitude and a team player   

BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact your local police department. Any scam job listings should be reported to whatever website it was posted in.

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.

Accessibility Accommodation  

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to [email protected] with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.

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