Site Office Manager

Regeneron is founded on the belief that the right idea, combined with the right team, can lead to significant transformations. Our growing global network is dedicated to inventing, developing, and commercializing medicines that change lives for those with serious diseases. In doing so, we are pioneering innovative approaches to science, manufacturing, and commercialization, as well as redefining our understanding of health.

Site Office Manager- Coordinates overall office operations by ensuring a well-managed business environment and providing support, enabling employees to work efficiently and safely. This includes leading resources, maintaining facilities, and addressing any logistical needs that affect workplace productivity and safety. Liaises with and supports various departments and teams in Regeneron India and globally (HR, Facilities, IT Equipment, Real Estate, EHS, Accounting, Procurement, Communications, etc.) to complete tasks. By leading administrative staff, optimizing workflows, and implementing industry standard processes, they will play a crucial role in improving productivity, reducing operational costs, and maintaining compliance with company policies and regulatory requirements, along with vendor management.

In this role typical day might include performing the following:

• Key customers: Provide support to the Site Head, all Regeneron India employees, guests/customers visiting the facility, and those working on office-related projects as needed.

• Vendor management / purchase orders: Collaborate with the Strategic Sourcing & Procurement team to raise requisitions. Handle relationships with vendors, service providers, and landlords. Oversee vendor onboarding, including agreements and confidentiality documents, and assist with invoice processing.

• Procurement: Key tasks include obtaining quotations from multiple suppliers, negotiate prices to achieve cost savings, and ensure clear understanding of product requirements.

• Health & Safety: In collaboration with the EHS, review and update health and safety policies, ensuring compliance. Act as the Office First Aid and Fire Safety representative, and address employees' health and safety needs.

• Facilities Projects: Oversee office space management, refurbishments, and layout adjustments to ensure a suitable work environment.

• Office Inventory: Co-ordinate, manage and order all office supplies with approval from the Site Head. Manage office inventories. Managing pantry stock effectively involves organizing, tracking, and replenishing supplies to ensure that all vital items are available and in good condition.

• New joiners and leavers: Facilitate the induction of new employees, including equipment provision, and manage equipment retrieval from leavers, etc.

• IT Equipment: Ensure IT assets stock are maintained and updated timely, along with issuance of IT assets and ensuring employee IT queries are resolved via IT ticket and handled locally in the India office. Management of IT asset tag and maintaining the AMC of all equipment is required.

• Administrative support: Organize and maintain data in spreadsheets; generate reports; organize paperwork; and other related administrative duties as the need arises. Provide technical and logistical support for all administrative activities. 

• Finance: Prepare budgets and supervise against actuals for all operational and administrative expenses. 

• Record management: Manages procedures for retention, protection, retrieval, transfer, and disposal of records.

• Travel and expenses: Support international and domestic travel bookings for India employees including visa applications and guidance around travel related expenses. Also, manage global visits to India.

• Event management: Plan, coordinate, and execute office events, including meetings, conferences, workshops, team-building activities, and corporate functions. Collaborate with relevant CoEs (Center of Excellence) wherever vital.

• Purchase cards: Manage purchase cards and ensure all transactions are uploaded on Concur with all invoices and related documents. These cards are used for office related purchases only.

• Other interactions: The receptionist reports to the Office Manager, who oversees front desk management, visitor coordination, and administrative tasks. The Office Manager is responsible for providing training, monitoring performance, and addressing any issues related to these duties.

• Manage employee transportation, including cab allocation, route management, and query resolution, along with visitor and security management.

• Support shipments by coordinating with customs or regulatory bodies for courier handling.

• Contributes to team efforts to achieve operational efficiency and a positive working environment. Supports the organization on team socials and events.

• Develop and implement streamlined workflows and standard operating procedures (SOPs) to ensure consistency in service delivery.

• Liaise with Office Managers at other offices in Regeneron International and US, and together define best practice for various processes performed by the Office Managers.

This job might be for you if you:

• Bachelor’s degree in business administration, Management, or a related field. Certification in operations management or supply chain management would be a good to have

• Proven experience in operations and administration management, preferably in a similar role, with an overall experience of 5+ years.

• Strong organizational and multitasking skills with attention to detail. Self-motivated and ability to identify and perform work with modest level of supervision, handle/prioritize multiple tasks and simultaneous requests, and support multiple stakeholders

• Excellent leadership and team management abilities.

• Proficient in Microsoft Office Suite and operations management software. Technical proficiency in computer and phone systems (e.g. iPhone, MS PowerPoint, Outlook, Excel, Word, SharePoint, Teams, etc.)

• Key skills: Ability to deal with ambiguity, proactive and persistent, ability to look at issues from different perspectives

• This role requires to be in office and make site visits whenever vital. Proclivity to be in office.

Connect with us, so we can learn more about you, and you can learn more about our medicines. And join us in crafting the future of healthcare.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.