Project Coordinator (Managed Services)
Beaverton, OR | On-Site| $65,000–$95,000 DOE
About Pacific Office Automation
Pacific Office Automation (POA) is one of the largest independently owned document imaging, managed IT, and office technology providers in the nation. Since 1976, we've grown to more than 40 locations across eleven western states: Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, Texas, and Hawaii.
Our decades of success have been built on exceptional customer service, industry expertise, and strong partnerships with leading technology manufacturers including Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more.
At POA, we invest in our people. Whether you're expanding your technical expertise or developing leadership skills, you'll have access to ongoing training, mentorship, and opportunities for career advancement. We believe the best ideas come from every level of the organization, and we foster a collaborative environment where every voice is valued.
About the Role
Our growing Managed Services team is looking for an experienced Project Coordinator to join our Beaverton office. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and is passionate about delivering exceptional customer experiences.
You'll work closely with customers, engineers, technical account managers, and sales teams to coordinate server deployments, infrastructure projects, and managed IT implementations from kickoff through completion.
What You'll Do
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Coordinate multiple customer implementation and server deployment projects simultaneously.
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Develop, maintain, and monitor project plans, schedules, budgets, timelines, and deliverables.
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Organize and facilitate project meetings while documenting key decisions, action items, and meeting minutes.
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Ensure projects remain on schedule while proactively identifying and mitigating risks.
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Serve as the primary point of communication between customers and internal technical teams.
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Collaborate with Technical Account Managers, Sales Engineers, and Project Engineers to establish expectations and deliver successful implementations.
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Manage project documentation, including Statements of Work, project plans, status reports, and technical documentation.
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Coordinate internal and external resources throughout the project lifecycle.
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Support change management planning and communicate project updates to stakeholders.
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Develop and improve project processes and best practices for server migrations and managed service implementations.
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Coordinate training and knowledge sharing between technical teams.
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Utilize corporate project management tools to manage resources, tasks, and project lifecycles.
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Ensure projects adhere to established frameworks, documentation standards, and quality expectations.
What We're Looking For
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Bachelor's degree in Computer Science or a related technical field.
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Minimum of 5 years of experience working for a Managed Service Provider (MSP).
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Minimum of 5 years of project coordination, project management, or scheduling experience.
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Strong organizational skills with the ability to manage multiple priorities simultaneously.
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Excellent communication and interpersonal skills with both technical and non-technical audiences.
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Proven ability to solve problems, manage deadlines, and build strong client relationships.
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Experience with project documentation, scheduling, and process improvement.
Why Join POA?
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Competitive compensation: $65,000–$95,000 annually
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Clear career advancement opportunities
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Collaborative, team-oriented culture
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Medical, Dental, Vision, and Life Insurance
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401(k) with company match
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Paid Time Off, Vacation, and Sick Leave
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Flexible Spending Account (FSA)
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Ongoing training, mentorship, and professional development
Our Commitment to Diversity & Inclusion
Pacific Office Automation is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where all employees are respected, supported, and empowered to succeed. Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, age, religion, veteran status, disability, or any other protected characteristic.
#LI-Onsite
Skills Required
- Bachelor's degree in Computer Science or a related technical field.
- Minimum 5 years of experience working for a Managed Service Provider (MSP).
- Minimum 5 years of project coordination, project management, or scheduling experience.
- Experience coordinating server deployments, infrastructure projects, and managed IT implementations.
- Experience developing and maintaining project plans, schedules, budgets, timelines, and deliverables.
- Experience with project documentation, Statements of Work, status reports, and technical documentation.
- Strong organizational skills and ability to manage multiple priorities simultaneously.
- Excellent communication and interpersonal skills with technical and non-technical audiences.
- Proven ability to identify and mitigate risks, solve problems, manage deadlines, and build client relationships.
- Experience using corporate project management tools to manage resources, tasks, and project lifecycles.
What We Do
At Pacific Office Automation (POA), we take pride in being a privately held office technology and managed services provider headquartered in Beaverton, Oregon. Since our founding in 1976 by Terry Newsom, we have grown from a small photocopier business into the largest independent office equipment dealer in the United States. Today, we generate approximately $491 million in annual revenue and serve over 40,000 businesses across the western U.S. with a team of about 1,400 employees across 30+ regional offices in Oregon, Washington, California, Utah, Colorado, Arizona, Texas, Nevada, New Mexico, and Idaho. At our core, we offer a broad array of services focused on streamlining workplace operations. These include the sales and leasing of office equipment such as multifunction printers, copiers, fax machines, VoIP phone systems, and mailing equipment. We proudly partner with industry-leading hardware brands including Canon, Ricoh, Konica Minolta, Sharp, HP, and Lexmark to deliver customized solutions to our clients. Our Managed Print Services (MPS) form a cornerstone of our business, allowing customers to outsource print operations for greater efficiency, supply monitoring, device maintenance, and overall workflow optimization. Beyond print services, we have expanded into managed IT services and unified communications. We offer cloud-managed infrastructure, cybersecurity, network management, VoIP phone systems, and digital document management tools. These services are especially valued in sectors that demand high security and compliance, such as healthcare, legal, education, and government. Our IT division also integrates video surveillance systems and supports facilities management with services like EV charging station installations. Our service model emphasizes a strong local presence and fast response times. Each regional branch operates semi-autonomously, staffed with technical experts, account managers, and support personnel trained to resolve customer issues quickly. This decentralized approach enables us to maintain consistent service and support across our large geographic footprint. Our corporate motto, "Problem Solved," reflects our proactive, client-focused philosophy.
Why Work With Us
We’re unique because we offer end-to-end tech solutions under one roof. Our local ownership, rapid growth, and “Problem Solved” mindset create a rare mix of stability, innovation, and autonomy. You’ll grow your skills, make a real impact, be supported every step of the way—and build a lasting career you’re proud of.
