Site Coordinator

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

The Opportunity

Point-of-care diagnostics is a growing and dynamic industry helping to improve clinical and economic outcomes globally. Abbott brings a variety of expert viewpoints on new innovations, insights, and impacts that are shaping the future of diagnostics around the world.

Abbott Rapid Dx North America, LLC’s Orlando site is part of Global Business Services (GBS) within the Abbott Rapid Diagnostics Division. GBS has a global accountability to deliver an exceptional customer experience and create business value through compliance, standardization and data analytics. The GBS group fosters a collaborative, team focused and winning environment where employees are accountable and encouraged to develop themselves.

The Site Coordinator is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Primary responsibilities include completing all facilities and senior leadership administrative tasks.

What You'll Do

• Assist in the daily management of site requests and vendor communications
• Create and submit monthly expense reports for leadership
• Sort daily mail, shipments, and deliver to correct departments as well as maintain delivery logs
• Take site meeting minutes and report action items for the site administrative needs
• Complete daily, weekly and monthly task lists which consist of a variety of administrative and facility responsibilities
• Create Site Purchase Orders in a timely fashion
• Order and maintain office supplies and maintain appropriate inventory levels
• Ensure cleanliness and supplies are stocked adequately in conference rooms and common areas
• Supports facility management with facilities issues
• Supports facility management with new hire needs
• Operate a variety of office equipment such as copy machines, collators, computers, postage sorter, and postage machine.
• Learn how to run and operate the room ready technology in main conference rooms.
• Assist with the coordination of office events, on-site meetings, and the ordering and facilitation of catered lunches
• Manage and maintain Site Directory, Seating Charts, Inventory Logs, and Facilities Documentation
• Execute applicable Quality System processes and monitor the accuracy of service provided
• Directly oversee the janitorial and pest control vendors and their day-to-day activities and assessments
• Other duties as assigned

Required Qualifications

• High School Diploma Required
• Minimum 2 years’ experience in an Administrative Assistant role required
• Must have good keyboarding and typing skills
• Must be proficient in Microsoft 365 Suite
• Must be a self-starter with the ability to prioritize multiple tasks
• Must be able to interact effectively with all levels of the organization
• Must have a demonstrated ability to maintain a professional image
• Excellent organization skills required
• Ability to maintain spreadsheets, expense reports and calendars required
• Great Interpersonal skills required

Preferred Qualifications

• Bi-Lingual (preferred)
• Facilites Experience Preferred

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:

• A fast-paced work environment where your safety is our priority (Manufacturing roles only)
• Production areas that are clean, well-lit and temperature-controlled (Manufacturing roles only)
• Training and career development, with onboarding programs for new employees and tuition assistance
• Financial security through competitive compensation, incentives and retirement plans
• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
• Paid time off
• 401(k) retirement savings with a generous company match
• The stability of a company with a record of strong financial performance and history of being actively involved in local communities

Learn more about our benefits that add real value to your life to help you live fully:  http://www.abbottbenefits.com/pages/candidate.aspx

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

 An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce. 

The base pay for this position is

$18.65 – $37.35/hour

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:Facilities & Maintenance

DIVISION:RMDx Rapid and Molecular Diagnostics

LOCATION:United States > Orlando : 30 S. Keller Road

ADDITIONAL LOCATIONS:

WORK SHIFT:Standard

TRAVEL:No

MEDICAL SURVEILLANCE:Not Applicable

SIGNIFICANT WORK ACTIVITIES:Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous walking for prolonged periods (more than 2 hours at a time in an 8 hour day)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf