Site Assistant

Job Description SummaryThe Site Assistant is responsible for defined work or projects with moderate complexity at GE Hungary Aviation Plant in Veresegyház. In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning.Job Description

II. Essential Responsibilities:

• Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters to the Site
• Provide Hungarian to English translation for business Executive Leader and Managing Director
• Use discretion in interfacing with all levels of individuals, internally and externally
• Provide discrete and confidential coordination of sensitive company information
• Anticipate needs and accomplishes responsibilities without direction
• Prepare, evaluate, and edit incoming and outgoing communications for the Site
• Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments
• Actively participate in GE initiatives such as GEWN, GE Volunteers
• Prepare presentations, reports, spreadsheets, meeting minutes and other business information
• Establish and maintain strong communication links with Group, Division, and Department level secretarial and administrative personnel
• Proactively coordinate the Site’s calendar, which is comprised of a heavy meeting schedule
• Direct business contacts to appropriate managers
• Arrange  travel arrangements and coordinates itineraries
• Process T&L expenses for the Core Leadership Staff
• Assist in managing expense accounts and budgets
• Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the Division

 III.   Qualifications/Requirements:

• Bachelor’s degree from an accredited university or college (or a high school diploma / GED with a strong experience in an executive or administrative assistant position)
• Excellent English and Hungarian language skills both written and verbal with the ability to influence all levels of the organization and multicultural/ international environments
• Ability to prioritize and anticipate needs
• Ability to maintain confidentiality of highly sensitive information
• Ability to deal with ambiguity and handle stressful and difficult situations with composure
• Ability to balance workload under short deadlines and changing priorities in a fast paced environment
• Ability to maintain absolute security of highly confidential information
• Internet proficiency and knowledge of web-based applications
• Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, Excel)
• Strong oral and written communication skills
• Strong interpersonal skills