Site Administrator

POSITION TITLE: Site Administrator

REPORTS TO:  Senior Director of Education

FLSA-Non-Exempt

HOURLY WAGE - $23.50

JOB SUMMARY: Serves as the administrator for the Head Start Center ensuring compliance of case management, childcare billing, and data entry with all Head Start Performance Standards and state licensing regulations related to program governance, ERSEA, health, family and community engagement, disabilities, and transition services.  Serves as the communication liaison for all center operations.

SPECIFIC RESPONSIBILITIES:

1. Assists with the completion of paperwork and data entry necessary for enrollment, health, and other required components of Head Start Performance Standards and local licensing regulations. 
2. Maintains all records pertinent to the position (i.e community resource list, child data, childcare licensing paperwork, etc) and supports the Kentucky All Stars and Family Friendly initiatives.
3. Coordinates with Mobility Coach to organize parent engagement events/activities to involve parents in their child’s education and promote positive parenting skills. 
4. Organizes employee monthly center meetings in cooperation with the Assistant Director of Child Development Services and uploads records to ChildPlus.
5. Assists in implementing enrollment, medical, dental, and mental health components of the program.  Collaborates with parents to promote children’s health and wellbeing by providing medical, oral, nutrition, mental health, and education support services.
6. Will provide classroom coverage and breaks, as needed.
7. Assists the management team and peer trainers in training new staff in accordance with the Training and Technical Assistance plan.
8. Supports teaching staff to implement positive behavior strategies, curriculum, and effective teaching practices.
9. Assists the mobility coach to conduct and enter child health and development screenings, as needed.
10. Takes inventory and procures adequate supplies for the center and is responsible for all center equipment.
11. Responsible for initiating all purchase orders for classroom supplies, center materials, equipment, etc.
12. Coordinates with Assistant Director of Child Development Services, Mobility Coach, and Head Start management team to ensure full implementation of high-quality nutrition (USDA), education, mental health/disability, social services/parent involvement and health services to help the child reach their full potential.
13. Communicates and documents information shared with parents and other appropriate professionals in written and oral form.
14. Responsible for generating non-Federal (in-kind) match for Head Start.  Encourages, trains and supports parent and community volunteers.   
15. Immediately reports all accidents/incidents/emergencies to the Assistant Director of Child Development Services.
16. Maintains center health and safety standards and submits work orders for building maintenance issues in ChildPlus.
17. Maintain safety inspections (i.e. fire alarm, fire extinguisher, fire marshal, health department, etc.) and uploads documentation to ChildPlus.
18. Annually update the center’s emergency preparedness plan, submits to county for approval, and reviews with staff and parents.
19. Ensures the completion of daily classroom checklists throughout the center and conducts a daily center and playground inspection.  Ensures documentation is uploaded to ChildPlus and immediately reports all issues to the Assistant Director of Child Development.
20. Conducts and maintains records for safety drills (i.e. tornado, fire, earthquake, lockdown).
21. Offers technical assistance to parent committee and conducts parent meetings each month.
22. Assists with serving meals to the children and eats with the children when needed.
23. Participates in all training sessions and professional development.
24. Assists in recruiting center participants.
25. Responsible for informing parents of center events/calendars, changes, closures, parent handbooks, hours of operation, etc.
26. Follows all Head Start Program Performance Standards regarding child attendance.
27. Ensures a direct line of communication with center staff and families and mobility coaches.
28. Acts a liaison between the Assistant Director of Child Development Services and frontline staff.
29. Adheres to and fully understands the confidentiality procedures.
30. Performs other duties, as assigned, to ensure the safety and welfare of children, staff, and families.

QUALIFICATIONS:

• Bachelor’s degree preferred; minimum of an associate degree in ECE or related field with three years of experience in childcare or a preschool setting.
• Must comply with the background check requirements outline by the Office of Head Start and Kentucky childcare licensing.
• Preference is given to current staff, a Head Start parent, or regular volunteer.
• Must have a valid Driver’s License.
• An understanding of the community and its resources is desirable.
• Must have an initial physical exam including a negative TB skin test; TB skin test and physical exam as required thereafter.
• Should have telephone to communicate with center and central office to perform job duties.
• Must not have been convicted of a sex crime, child abuse and/or neglect.
• Must have a minimum of 15 additional hours of training within three months of employment.

PHYSICAL REQUIREMENTS:

• Ability to stand, walk, or run after young children for extended periods (100% of the time).
• Capacity to lift and/or carry up to 10 lbs. occasionally (10% of the time).
• Ability to sit, read, and input data on a computer for prolonged periods (up to 75% of the time).
• Provide reasonable accommodations as needed, in compliance with ADA standards.

*NKCAC is an equal opportunity/affirmative action employer. We strongly encourage people of Color, people with disabilities, women, bilingual people, and former or current recipients of public assistance to apply for available positions.

NKCAC IS A DRUG-FREE WORKPLACE