Site Administrator Hourly -Production

A Bi-Lingual Site Administrator at Bell Nursery is the administrative leader for a complex agricultural operation. The ideal candidate will be bilingual in English and Spanish.  This on-site Site Administrator role primarily manages and effectively implements the administrative duties to support a major distribution unit.  In addition, this role is responsible for the human resources administration for their location. The Site Administrator assists the General Manager of the facility in staff capacity by coordinating office services, such as personnel, housekeeping, records control, and special management studies. 

Tasks and Responsibilities

• Perform typing and transcription duties as required. 
• Arrange, participate in, and implement meetings as directed.
• Lead the seasonal recruitment process.
• Complete new hire paperwork.
• Process Personnel Action Forms (PAFs) and submit to Human Resources.
• Coordinate benefits, new hires, and terminations with Human Resources.
• Execute cart inventory transactions.
• Create purchase orders.
• Receive all inventory.
• Manage Bills of Lading.
• Order office and greenhouse supplies.
• Oversee and manage daily office functions including:  process inventory transactions, maintain purchase orders, match Bills of Lading to invoices.
•  Assemble weekly Accounts Payable (Accounting) package and send to corporate office.
• Pick up mail at Post Office 2x / week.
• Escalate critical issues to site leadership.
• Approve timecards for biweekly payroll.
• Assist employees with Paid Time Office in HR Information System.
• Assist with annual benefits open enrollment.
• Administer Human Resources Information System at site.
• Assist with data collection, maintaining data, and analysis of distribution metrics.
• Assist with monthly inventory management.
• Maintain employee records (HRIS, trucking/logistics software, etc).
• Manage production data entry.

Requirements

• High School Diploma (or equivalent), college experience preferred.
• Minimum of two (2) years clerical experience.
• Strong typing skills including speed and accuracy.
• Excellent attention to detail and accuracy with data entry, and other tasks.
• Bilingual in Spanish preferred, but not required.
• Ability to work full-time schedule, including seasonal peak Saturdays.
• Strong interpersonal skills including motivation, positive attitude, outgoing.
• Excellent organization skills and ability to follow through.
• Seeks opportunities and takes initiative to create process improvements.
• Basic to intermediate computer skills:  MS Office, business software, HRIS experience helpful.

Skills and Competencies:

• Ability to maintain a fair and consistent set of standards as they apply to the workforce.
• Ability to adjust priorities and manage time wisely in a fast-paced environment.
• Ability to communicate in a clear, concise, manner.
• Ability to listen actively, ask questions to seek to understand material and needs of business
• Ability to function successfully in diverse environment with non English-speaking employees.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.