Site Administrator (CB)

At Clark Builders, we’re more than a construction company — we’re purpose driven partners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise, and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page. 

Position Description:

The Site Administrator (Administrative Assistant - Project) conducts daily administrative tasks and provides administrative support to a construction site project-based team.

This role will be based on the Sturgeon Data Center project site located just outside of Fort Saskatchewan, Alberta.

Essential Duties & Key Responsibilities:

• Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
• Manage day-to-day administrative tasks, including document preparation and distribution, digital file management, contact list updates, invoice processing, supply and business card ordering, and other general office support.
• Provide day-to-day administrative support to the Field Operations Manager / Teams.
• Maintain field staffing, manpower, and crew assignment records.
• Coordinate onboarding, transfers, and offboarding of field personnel.
• Track training, certifications, orientations, and other workforce requirements.
• Assist with timesheets, payroll documentation, expenses, and field personnel records.
• Coordinate meetings, schedules, travel, and field communications.
• Prepare and maintain reports, spreadsheets, correspondence, and operational documentation.
• Support mobilization and demobilization of field staff.
• Act as an administrative liaison between Field Operations, project teams, HR, payroll, and other departments under the direction of the Administrative Manager.
• Coordinate workstation and desk assignments for new and transferring Frost team members moving to site.
• Coordinate with IT, Facilities, and other support functions to ensure new field personnel have required equipment.
• Monitor and maintain site office supplies and stationery.
• Assist with field events, meetings, communications, and other site coordination activities as required.
• Maintain project calendars, contacts, organizational and seating charts, filing systems, and other project-specific administrative tools and resources.
• Coordinate project meetings and site logistics, including agendas, conference rooms, access and parking requirements, visitor protocols, and meeting minutes as needed.
• Prepare project correspondence, presentations, and other communications, and respond to general office inquiries with appropriate follow-up or escalation.
• Support project staff orientations and workplace transitions and assist with resolving or coordinating onsite administrative and technology-related needs.
• Foster positive, professional relationships with project teams, owners, Joint Venture Partners, vendors, and other stakeholders while supporting company culture, values, and DE&I initiatives.
• Identify opportunities to improve administrative processes and team effectiveness and support special projects and other duties as assigned.

Qualifications:

• High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
• College degree and/or relevant administrative skills certification, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work with some direction and oversight, and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
• Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
• Commissioned Notary Public, a plus