On-site Administrative Assistant

A New Paradigm For Space Operations.

We are seeking an On-site Administrative Assistant to support daily execution at our El Segundo office and help maintain a professional, organized, and welcoming environment across the company. This role serves as a key on-site support function for office coordination, candidate logistics, purchasing follow-up, and day-to-day administrative execution. The position works closely with leadership, talent acquisition, and internal teams to help keep daily priorities moving efficiently.

What You'll Do: 

Office & Administrative Support 

• Serve as the primary on-site administrative support for the El Segundo office  
• Help maintain conference rooms, common areas, and office spaces organized, presentable, and ready for daily use  
• Support meeting logistics, room setup, and internal scheduling needs  
• Prepare meeting materials and assist with administrative follow-up  
• Help maintain office supplies and support daily office needs  

Talent Acquisition & Candidate Coordination 

• Coordinate interview scheduling with candidates and internal teams  
• Welcome candidates onsite and serve as the first point of contact during interviews  
• Support interview room readiness and overall interview flow  
• Enter interview feedback into hiring systems as needed  
• Assist with hiring-related administrative coordination and follow-up  

Operational Support 

• Provide day-to-day operational support for the El Segundo office and assist the Executive Assistant as needed  
• Help with basic purchasing follow-up for office and operational needs  
• Assist in confirming that materials and supplies are received and documented in coordination with inventory control 
• Receive, review, verify and process invoices and purchase orders for accuracy and appropriate approvals.
• Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
• Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents

 Basic Qualifications: 

• 3+ years of experience in administrative support, office coordination, or similar business support role  
• Strong organizational and communication skills  
• Professional presence and comfort interacting with visitors, candidates, and internal teams  
• Ability to manage multiple priorities in a fast-paced environment  
• Strong attention to detail and follow-up discipline  

Preferred Qualifications:

• Experience supporting recruiting coordination, interviews, or office reception  
• Familiarity with aerospace, defense, engineering, or startup environments  
• Comfortable working in an environment where priorities move quickly  

Tools & Systems: 

• Microsoft Office  
• Microsoft SharePoint  
• Microsoft Teams  
• Calendar and scheduling platforms  
• Hiring systems and shared tracking tools  

Compensation & Benefits: 

Salary Range: $65K – $78K 

 Where You’ll Be:

• The position is onsite in El Segundo, CA.

 What We Offer: 

• Highly Competitive PTO and Holiday Calendar
• Comprehensive Medical, Dental, and Vision Coverage
• Unique Performance-Based Bonus Structure
• Health and Wellness Stipend
• Commuter Benefits

ITAR Requirements: 
This position is subject to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR). Candidates must be a U.S. Person (this includes U.S. Citizen, Permanent Resident, Protected Individual as defined by law), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about ITAR here

Equal Employment Opportunity:
Space Kinetic provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender identity, sexual orientation, national origin, veteran status, disability or any other legally protected status.