Senior Tax Administrator (Temporary Assignment)

SOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America.

Job Description Summary:

Job Description:

This position will be a temporary assignment with terms agreed to upon selection.

The Senior Tax Administrator oversees and manages the administration, compliance, and coordination of tax-related activities for the organization. This role ensures adherence to tax regulations. Acting as a key liaison with Finance, Legal and HR, the Senior Tax Administrator is responsible for maintaining a high standard of tax governance, organization, and process efficiency.

*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties:

Partnership and K-1 Process:

• Support K-1 and unit holder filings and correspondence

• Maintain information in Investor Portal

• Maintain files for equity grant letters and forfeitures

• Assist with tax distribution process for unit holders

• Manage information requests from external advisors related to the K-1 process

• Assist in coordinating information between PE owner and 3rd party advisors

• Assist in management of LTI inbox with investor questions

• Compile and maintain confidential investor agreements

• Assist with management of equity process with Finance, HR, and Legal teams

Tax Registration & Return Process:

• Assist with preparation of various tax workpapers using Excel.

• Assist in data gathering for tax filings.

• Support property tax and tax registration processes.

• Review and maintain sales tax exemption certificates.

• Support workflow process from tax preparation through tax payment processes.

• Gather fixed asset information for property tax and other tax return purposes.

• Process tax return filings, as needed.

Records Management:

• Build internal permanent files with historical entity formation documentation and tax related information

• Establish file organization and structure for tax shared folders

• Populate file structure with information from 3rd party advisors

• Assist with saving files and emails to permanent records

• Scan and log in all tax correspondence received in Excel tracker.

Tax Calendar, Org Chart & Contract Management:

• Maintain and track tax department calendar with due dates

• Maintain Tax Legal Entity Structure Chart with responsibility for tracking real-time changes

• Assist with team management of tax compliance deadlines

• Track customer contract reviews for the department and assist with prioritization of tax review process

Project Management:

• After identification from tax team, manage and support team process improvement initiatives

• Assist team with SOX documentation procedures (maintaining records and audit ready files)

• Assist Head of Tax with tax planning, restructuring, and entity closures

Process Improvement & Administrative Support:

• Support the tax team’s development of efficiency tools (e.g., checklists, process documents, training materials, etc.)  

• Assist in monitoring and responding to tax inquiries received from the business

• Track department budget, accrued advisory fees, and third-party invoices

• Draft correspondence, PowerPoint slides, proofread, etc.

• Other special projects and analyses, as assigned

• Take meeting minutes, as needed

Minimum Skills or Experience Requirements:

• Approximately 7-10+ years supporting tax or legal departments in a corporate environment

• Entity management and record keeping experience in a corporate setting

• Experience supporting transactional step plans and managing deadline driven information gathering processes

• Strong organizational and time management skills with the ability to multitask while working independently and efficiently with acute attention to detail

• Excellent organizational skills needed to manage department permanent records, compliance documentation, and tracking audit requests

• Effective project and deadline management for the department

• Superior communication skills - Ability to communicate effectively throughout the organization

• Exceptional attention to detail

• Ability to use discretion and maintain/protect confidentiality of projects and employee personal details.

• Strong critical thinking, analytical, and problem-solving skills

• Adaptable to change

• Champion of process improvements

• Accountability

• Can operate independently and as part of team

• Uses resources effectively and efficiently; can orchestrate multiple activities at once to accomplish a goal

• Learns quickly when facing new problems; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and underlying structure of issues and/or tasks

• Excellent professional written communication skills

Preferred Qualifications:

• Bachelor's degree in accounting, business, or a related field.

• Experience in accounting or tax is preferred

• Proficiency in Excel, including advanced skills is required.

• Strong organizational skills, attention to detail and ability to maintain accurate records.

• Excellent verbal and written communication skills required.

• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.

• Familiarity with tax software systems and ERP systems a plus.

• Knowledge of tax laws, regulations, and compliance procedures is a plus.

• Paralegal backgrounds, preferred

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Compensation Range:

$34.85 - $43.57

Pay Rate Type:

Salary

SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team.

In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting.

Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter.

#LI-Remote

Job Number: J12111

If you’re interested in a meaningful career with a brighter future, join the SOLV Energy Team.