Senior Specialist, Office Manager and Project Accountant

ERM is seeking an experienced, detail-oriented Senior Specialist, Office Manager and Project Accountant to provide high-quality office and project support in our St. Louis office. We are seeking a highly organized administrative professional who is a team player with a positive attitude and will contribute to the efficient delivery of projects to ERM’s clients.  In this role, the position will support multiple Project Managers and Partners by driving execution of assigned tasks, applying creative approaches to achieving required outcomes, and ensuring quality deliverables. This is an excellent opportunity for an administrative professional looking to join a global environmental leader in an exciting and growing industry. 

RESPONSIBILITIES: 

• Provide high-quality project and administrative skills while successfully juggling multiple deadline-driven tasks.  
• As part of the project delivery team, participate in project/account cadence calls and develop and track progress on action items lists. 
• Proposal writing and support related to providing consistency with client contracts, billing rates, insurance, and invoicing practices. 
• Provide financial support for projects by assisting with managing budgets in ERM’s accounting software.  
• Deliver project invoicing, budget tracking and estimating, financial reporting, accounts receivables, and special financial projects. 
• Work with client procurement/purchasing departments. 
• Create/track intercompany work authorizations between US and foreign ERM offices. 
• Liaise via email and phone directly with ERM’s clients on matters relating to schedule, budget, or invoicing. 
• Support Project Managers with detailed project expense management including coordination with finance team on subcontractor, equipment, and travel costs. 
• Support Account Managers/Directors and Project Managers in maintaining opportunities records using Salesforce. 
• Support subcontractor management and project risk review through preparation of Subcontractor Work Authorizations, Certificates of Insurance, and contract review. 

REQUIREMENTS: 

• 10+ years of administrative, project management, or financial experience in a professional services/consulting environment preferred.  
• Excellent communication skills (both written and verbal). 
• Must be able to work with other employees all over the globe. 
• Strong computer skills, including MS Office (Word, Excel, PowerPoint, Outlook, Teams and Project); experience with accounting software, Salesforce, and/or Avetta a plus. 
• Ability to work independently to manage and coordinate multiple project assignments simultaneously in a deadline-driven environment. 
• Detail-oriented, proactive, and ability to prioritize effectively. 
• Strong organizational, scheduling, and logistics skills 
• Ability to work as part of a team and be a self-starter.