Senior Project Manager

Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to more balanced, sustainable and resilient development. Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.

Our award-winning buildings consultancy unit at Egis UK (previously known as Thomas & Adamson) specialise in project management, cost management, building surveying and construction safety services. On recently joining the Egis Group, T&A had been supporting and leading organisations through the challenges of procuring, delivering and operating their built assets across the UK for over 90 years. The personalised nature of their expertise and advice gives our clients what they really want - greater confidence, more time and increased return on investment.

We now have an exciting opportunity for a Senior Project Manager to join our team in Edinburgh. 

As an active Senior PM in our team, you will undertake multiple and complex work assignments, delivering within timeframes and managing resources to provide exemplary professional services to our clients. You will be comfortable working autonomously and within a team, and will deliver best in class services across multiple projects and sectors, for a broad range of clients.

Your approach will represent Egis' values and will provide a personal, quality focused service that delivers upon the clients business objectives. You will establish strong, supportive, professional relationships with colleagues, clients and the wider project teams built on mutual respect, trust and integrity all whilst contributing to Egis strategic business growth. Your primary responsibilities will include:

Planning

• Strategic project structuring and governance
• Development of Project Management Plans.
• Establishing and updating master programmes, identifying project milestones and project team member responsibilities.
• Interrogation of construction programmes, agreeing changes or enhancements.

Engaging

• Defining, liaising with and managing key stakeholders.
• Establishing, implementing and leading project meetings with all project team members and stakeholder groups.
• Producing project correspondence ensuring actions are clearly defined and delivered upon by all project team members within agreed timescales.
• Preparing formal / informal reports on a regular basis to suit client requirements.
• Attending client board meetings as required and preparing / collating board reports in advance.

Procuring

• Producing and issuing consultancy scopes of services and request for proposals and other appointment documents.
• Actively participating in the preparation of project tender documents in conjunction with the internal / external Cost Management department ensuring a full and comprehensive understanding of the project requirements is conveyed and reflected.
• Reviewing and commenting on tender returns from a technical compliance standpoint.
• Leading negotiations with contractors to ensure tender costs represent best value.
• Assisting with preparation of contract appointments.

Managing Risk, Delivering Value

• Reviewing and comment on design packages to ensure compliance with the project brief.

• Leading value engineering and risk review workshops.

• Compiling and tracking risk mitigation activities and value engineering opportunities.

• Assessing Contractor’s claims for delay events; working with commercial team members to establish entitlement.

Project Administration

• Assessing and reporting on design team / contractor progress and commercial matters during design and delivery.
• Formal client board reporting.
• Agenda setting / minute taking as well as action tracking.
• Managing the design teams/ contractor to ensure all contract requirements are fulfilled.
• Managing and co-ordinating responses to technical queries or requests for information.
• Processing Contract Instructions and other contractually mandated procedures.
• Ensuring stipulated levels of project governance are established and document management / communications protocols are adhered to.
• Recording of all correspondence and project information - Document Management System (DMS)

Commercial

• Scheduling of project costs and negotiation of professional fees.
• Monitoring and reporting of project costs and fees.
• Requesting fee proposals and assessing the validity of requests for additional fees.
• Verification, allocation and processing of invoices.
• Preparing Change Requests and seeking costs / fees and any other implications from the project team.
• Arranging client approval of Change Requests and issuing instructions as required.

General Duties

• Establishing / overseeing / reviewing / approving the work of sub-consultants or directly appointed project team members.
• Participate in and deliver professional development and training activities, working continually to further develop your own knowledge and experience.
• Build upon and maintain culture.
• Lead and mentor junior staff.
• Network and support business development objectives.

Key attributes

• Hands-on, results orientated, and client centric.
• Energised and adaptive with a strong work ethic.
• Emotionally intelligent and able to drive the best outcomes from teams.
• Excellent written / reporting skills.
• Ability to deal with ambiguity and a consummate and organised multi-tasker.
• Ability to manage and prioritise multiple, concurrent and conflicting projects and programmes of work.
• An ability to build relationships with, and manage multiple types and levels of internal and external stakeholders often with conflicting priorities.
• Outstanding communications, listening, and presentation skills.
• Decisive and calm under pressure.
• Transparent and accountability orientated.

• Education to degree level or equivalent experience
• Members of the Association of Project Managers (MAPM) or equivalent.
• Demonstratable buildings experience.
• Demonstratable aviation experience highly desirable.
• NEC project management experience highly desirable.
• This role may require security clearance so 5 years continuous employment within UK essential.

Equality, Diversity & Inclusion:

At Egis, we are an Equal Opportunities employer and we recognise the value of a diverse organisation. Egis appreciates all job applications. If you decide to apply for an opportunity at Egis, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means, if you work for Egis, you will be included, listened to and respected.