Senior Project Info Mgmt Tech

Job Overview:

The Senior Project Info Mgmt Tech completes various Project Info Management assignments as needed and can complete work with limited supervision. They are an informal resource for colleagues with less Project Info Management experience. The Senior Project Info Mgmt Tech has developed proficiency in various analytical processes or procedures for assigned tasks. They provide solutions to problems in atypical or infrequently occurring situations based on existing precedents or procedures. They directly impact the quality of the work of the team.   

Key Tasks and Responsibilities:

• Develop or have input to the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and standards  
• Become familiar with technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
• Ensure the project EDMS platform is set up to meet Client and technical requirements  
• May manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
• Advise the Project Management Team or Document Management Lead on Document Management technical issues and interface processes and requirements  
• Accurately track, log, and distribute releases of both internal and external documentation including related metadata
• Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners  
• May act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc. on day-to-day Document Management issues
• Facilitate and expedite the timely flow of technical information amongst project team members and external parties such as the Client and Suppliers via the EDMS  
• Provide input in preparing Document Management status reports  
• Prepare, review, and issue defined project reports on document status including the Master Document Register  
• May supervise Document Management personnel on projects and provide timely feedback to the Document Management Department Manager on personnel performance  
• Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in Document Management procedures and systems (Unifi)  
• Assist in the establishment, maintenance, development, and improvement of Document Management processes, systems, and tools
• Participate in and lead internal and external audits as required  
• May provide regular status reports to Project and Department Management on Project Document Management workload and any issues  
• Ensure active and frequent engagement with MOPEX counterpart/s for the project  
• Deliver information required for handover and turnover in accordance with project contractual requirements  
• Archive of project records
• Provide lessons learned from project execution to Project Management and Department Management    
• Other responsibilities as assigned  

Essential Qualifications and Education:

• High School Diploma/GED  
• 7+ years of experience within the Energy Industry through all phases of EPCI project delivery  
• 4+ years of above experience working as a Lead on projects if the position is a Lead position  
• Working knowledge of industry-utilized EDMS tools
• Have wide experience with technical activities, including onshore, and offshore operations
• Functional, business, industry, and leadership expertise    
• Ability to work as a team member as well as act as a team leader (if the position is a Lead position)  
• Excellent organizational and time management skills
• Detail-oriented, dependable, and will handle multiple priorities
• Successful communication skills, business acumen, and decision-making capability
• Computer literate in Microsoft programs:  Word, Access, PowerPoint, Excel, and Project 

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