The Role
Provides technical and administrative support for a construction PMO, focusing on reviewing, coordinating, tracking, and processing change orders and field orders. The role maintains logs, records, reports, meeting minutes, and project documentation; interprets construction plans; coordinates with project teams; facilitates issue resolution; and supports project closeouts and approvals across multiple education construction projects.
Summary Generated by Built In
Who We Are
Our Education team partners with K-12 school districts, community colleges, and universities to design and manage transformative programs that align with their goals. We partner with institutions on projects including:
- Modernization and expansion of facilities
- Infrastructure improvements for safety and sustainability
- Development of specialized spaces such as laboratories, research centers, and classrooms.
Responsibilities:
• Provide technical and administrative support for the Program Management Office (PMO) Construction Department.
• Perform internal reviews of Change Orders (CO), Field Orders(FO) and other contractual documents for Districtwide Design/Construction projects.
• Coordinate with PMO staff and College Project Teams (CPT) on the review and processing of Change Orders for all active construction projects.
• Perform detailed review of Change Order documents for completeness and accuracy.
• Participate in coordination meetings to facilitate timely reviews.
• Maintain Change Order Logs and other tracking documents for PMO use and reference.
• Ability to read and interpret construction plans and drawings.
• Assist in preparing weekly/monthly/quarterly reports for management review. Collects, tracks, reviews lessons learned and submits for closeouts and for management review.
• Monitor changes and revisions to insure timely processing of Change Orders and Field Orders.
• Submits CO and FO for final PMO and District approvals.
• Review and follow Standard Operating Procedures for CO Processing.
• Facilitate resolution of conflicts and issues to maintain timely workflow.
• Assist in coordination meetings with field CPT.
• Generate and distribute meeting minutes to confirm discussions.
• Maintain electronic files and records for all reviews.
• Perform other job related duties as assigned.
• Maintains log of daily tasks and submits a monthly to management for review.
• Perform other relatively similar administrative duties as directed by the PMO.
Minimum Required Qualifications:
• Minimum of five (5) years of professional experience in a similar role or position in construction.
• BS/BA Degree in construction, engineering, or architecture. Four years of additional qualifying experience in excess to the minimum years stated above may be substituted for the required education.
• Proficient with Microsoft Office Software (Word, Excel, Outlook, Powerpoint) and SharePoint.
• Experience using BlueBeam and Adobe software for document reviews/mark-ups.
• Ability to work in a team environment.
• Ability to take initiative and make sound decisions.
• Effectively manage daily work effort.
• Good communication skills verbal and writing.
Preferred Qualifications:
• Previous experience with Change Orders and Supporting Documentation.
• Previous experience with educational projects.
• Experience working on a large client program;
• Experience working on multiple projects simultaneously.
• Experience with Prolog, Trimble Unity Construct (formerly e-Builder), Proliance or other PMIS systems.
• Experience with Adobe Acrobat sign (formerly Adobe E-Sign).
About Harris
Harris & Associates is a 100% employee-owned company focused on solving today's complex challenges in the planning, designing, and constructing of public infrastructure. We serve clients in the municipal, water, transportation, and education markets to build equitable, resilient, and sustainable communities by providing a long-term financial framework as they plan their future. Our offices and project sites span the West Coast in California, Nevada, and Washington with a staff of over 280 employee-owners.
Harris fosters a collaborative work environment, understanding that diverse perspectives enhance our ability to better serve our clients and their communities. We are deeply passionate about our work, our clients, our team’s personal and professional growth. We offer a mentorship program, on-the-job training, Harris University, and an annual staff summit all aimed at developing well-rounded consultants proficient in the full spectrum of services we provide. Additionally, we prioritize a healthy work-life balance and organized social and team building events.
Compensation & Benefits
The annual salary range offered for this position is $100-115K. Actual pay offered will be dependent on the experience and expertise of the incoming candidate.
In addition to base salary, we also offer:
• Medical, dental, vision, and life insurance
• ESOP
• 401K Match
• PTO, 8 Paid Holidays + "1 WorkAversary" paid holiday to celebrate you!
• Health & Well-Being Allowance
• Tuition reimbursement
• Flexible hybrid/remote work plans
• Paid Leave Programs such as maternity, parentally, and family medical leave
Harris & Associates is an Equal Opportunity Employer (EOE AA M/F/Vet/Disability) and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
Harris expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
#LI-ONSITE
Skills Required
- Minimum five years of professional experience in a similar construction role
- Bachelor's degree in construction, engineering, or architecture, or four additional years of qualifying experience substituted for education
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint
- Proficiency with SharePoint
- Experience using Bluebeam and Adobe software for document reviews and markups
- Ability to work in a team environment
- Ability to take initiative and make sound decisions
- Ability to effectively manage daily work effort
- Good verbal and written communication skills
- Previous experience with change orders and supporting documentation
- Previous experience with educational projects
- Experience working on a large client program
- Experience working on multiple projects simultaneously
- Experience with Prolog, Trimble Unity Construct, e-Builder, Proliance, or other PMIS systems
- Experience with Adobe Acrobat Sign
Harris & Associates Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Harris & Associates and has not been reviewed or approved by Harris & Associates.
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Equity Value & Accessibility — Employee ownership via an ESOP provides long-term equity value in addition to salary. The firm highlights sustained ESOP growth and access for employee-owners.
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Retirement Support — Retirement offerings include a 401(k) alongside company-funded ESOP contributions. Materials describe consistent company-paid retirement contributions as part of total rewards.
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Healthcare Strength — Health, dental, and vision coverage are complemented by employer-paid life insurance and disability protection. HSA/HRA support and an Employee Assistance Program indicate a robust healthcare foundation.
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The Company
What We Do
Harris & Associates is a singular source for the many highly experienced professionals needed to deliver today's complex planning, funding, environmental, civil design, and construction projects. We are trusted advisors who understand the interpersonal aspects as well as the technical—who stay ahead of trends and can see what is coming around the corner. Driven by our shared values to build stronger communities where we live and work, Harris & Associates delivers results for clients across the West Coast in four key markets: education, municipal, transportation, and water. Make one call to Harris & Associates, and you will see what responsiveness means. That has been the Harris Way since 1974. It is why public, private, and institutional clients keep coming back. We are sized to keep your project a priority, with a team of over 200 employee owners throughout the West Coast who are passionate about their work—and about making you look heroic in yours. Learn more at www.weareharris.com.
