Senior Project Assistant
Location: Lenexa, Kansas | Office Based | Full-Time
Summary
The Senior Project Assistant supports the Senior Leadership Team in the execution of key business initiatives, projects, and priorities across multiple departments. This unique role blends elements of Project Management, Business Analysis, and Executive Support, requiring a highly organized, detail-oriented professional who can keep projects moving, hold teams accountable, and help senior leaders execute effectively.
The ideal candidate is confident, self-directed, and comfortable working with executives, managing competing priorities, analyzing data, coordinating meetings, and driving follow-through on important business initiatives.
- Competitive Salary based on experience
- Benefits That Pay Off Fast – Real value starts as soon as you're eligible. No long wait to feel the impact.
- $0 Employee Medical Premiums – We cover 100% of your employee medical insurance.
- Customize Your Coverage – Dental, vision, life, disability, wellness programs, and family benefit options.
- Paid Time to Recharge – 7 paid holidays each year.
- Flexible PTO That Grows With You – Use time off for vacation, life events, or simply recharging.
- Invest in Your Future – 401(k) with a 100% company match on your first 4%.
- Employee Referral Program
What You’ll Do
- Attend leadership meetings, document discussions, and prepare recap notes and action items
- Follow up with team members to ensure commitments and deadlines are met
- Manage meeting logistics including calendars, scheduling, travel, and preparation
- Develop spreadsheets, reports, and data analysis with limited direction
- Create executive-level PowerPoint presentations and business summaries
- Gather, organize, and analyze information for leadership decision-making
- Support strategic initiatives and special projects across multiple departments
- Assist senior leaders with operational, analytical, and project-related responsibilities
- Help drive accountability and execution throughout the organization
Who We Are
REMEDI8® is a national leader in passive fire protection and compliance solutions for healthcare and commercial facilities. Headquartered in Lenexa, Kansas, we specialize in inspection, maintenance, and compliance of fire doors, dampers, and firestopping systems. REMEDI8® delivers industry-leading reporting, innovative software, and tailored compliance solutions that help our customers maintain safety, efficiency, and regulatory readiness nationwide.
What We’re Looking For
- Exceptional note-taking, documentation, and business communication skills
- Advanced Microsoft Excel skills including pivot tables, lookup functions, and data analysis
- Experience creating executive-level reports and presentations
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Ability to hold peers accountable and drive follow-through on action items
- Professional executive presence and strong business vocabulary
- Analytical thinker with strong problem-solving abilities
- Comfortable working with senior leaders and confidential information
- Results-driven, self-motivated, and highly dependable
- Business Analyst, Project Management, Executive Assistant, or Operations experience preferred
- Public speaking and meeting facilitation experience a plus
- Willingness to work early mornings, evenings, or additional hours when needed
Physical Requirements
- Regular sitting, standing, walking, reaching, and use of computer equipment.
- Ability to review documents and drawings on computer screens for extended periods.
- Ability to occasionally climb stairs, bend, stoop, kneel, or crouch.
- Ability to safely lift and carry materials or office equipment weighing up to 20 pounds, with or without reasonable accommodation.
- Ability to work in a professional office environment and occasionally visit operational or project locations.
Additional Requirements
- Ability to work occasional overtime, evenings, weekends, or modified schedules as business needs require.
- Ability to maintain confidentiality of project, customer, and company information.
- Ability to successfully manage multiple priorities while meeting deadlines.
Compensation & Benefits Disclosure: The compensation range for this position is $60,000.00-$80,000.00 per year. This range represents REMEDI8's good-faith estimate of the compensation expected to be offered to a successful candidate at the time of hire. Actual compensation may vary based on factors including experience, skills, education, certifications, geographic location, market conditions, and business needs.
Placement within the compensation range will be determined based on factors including experience, skills, certifications, education, geographic market, internal equity, and business needs.
In addition to base pay, eligible employees may have access to company-sponsored benefits, including medical, dental, vision, life insurance, disability coverage, retirement savings plans with company match, paid time off, paid holidays, and other programs offered in accordance with company policy and applicable law. Benefits eligibility and offerings may vary by position, location, and length of employment.
Application Deadline: This position will remain open until filled.
Equal Employment Opportunity & Reasonable Accommodation Statement: REMEDI8 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, veteran status, military status, citizenship status, or any other status protected by applicable federal, state, or local law.
REMEDI8 is committed to providing reasonable accommodations to qualified individuals with disabilities and applicants throughout the hiring process. If you require assistance or accommodation to access our careers site, apply for a position, or participate in the interview process, please contact Human Resources.
Pay Transparency Statement: REMEDI8 will not discharge or otherwise discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant, consistent with applicable law.
Artificial Intelligence (AI) Notice: REMEDI8 may utilize technology, including artificial intelligence (AI) and automated tools, to assist with certain aspects of the recruitment and hiring process. All employment decisions are made in compliance with applicable federal, state, and local laws. REMEDI8 does not use AI or automated systems to unlawfully discriminate against applicants or employees based on any protected characteristic.
Pre-Employment Screening: Employment is contingent upon successful completion of applicable pre-employment screenings, which may include motor vehicle record reviews, drug testing, employment verification, credential verification, criminal background checks where permitted by law, and other job-related assessments consistent with applicable federal, state, and local laws.
REMEDI8 will not inquire about an applicant's criminal history or conduct criminal background checks until after a conditional offer of employment has been extended.
REMEDI8 will consider qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws, including Fair Chance and Ban-the-Box laws where applicable. REMEDI8 complies with all applicable Fair Chance, Ban-the-Box, and criminal history assessment laws. A criminal record does not automatically disqualify an applicant from employment. Any criminal history consideration will be conducted in accordance with applicable federal, state, and local laws and will consider the nature of the position, the nature of the offense, the time elapsed since the offense, and any other factors required by law.
Skills Required
- Exceptional note-taking, documentation, and business communication skills
- Advanced Microsoft Excel skills, including pivot tables, lookup functions, and data analysis
- Experience creating executive-level reports and presentations
- Strong organizational skills managing multiple priorities and deadlines
- Ability to hold peers accountable and drive follow-through on action items
- Professional executive presence and strong business vocabulary
- Analytical thinking and strong problem-solving abilities
- Comfort working with senior leaders and confidential information
- Results-driven, self-motivated, and highly dependable
- Business Analyst, Project Management, Executive Assistant, or Operations experience
- Public speaking and meeting facilitation experience
- Willingness to work early mornings, evenings, or additional hours when needed
- Ability to work occasional overtime, evenings, weekends, or modified schedules
- Ability to maintain confidentiality of project, customer, and company information
- Ability to manage multiple priorities while meeting deadlines
- Ability to safely lift and carry materials or office equipment weighing up to 20 pounds, with or without reasonable accommodation
What We Do
REMEDI8® specializes in helping our customers navigate and maintain the complex world of safety and compliance. Under the guidance of former CMS and Joint Commission Surveyors, REMEDI8® has developed specialized reporting that specifically addresses maintaining and reporting on Fire Door, Fire Damper, and Firestopping for facilities. REMEDI8® is nationally certified with highly skilled technicians employed and serving all 50 states. Our innovative software makes reporting and asset tracking easy. We provide tailored full-service inspections, surveys, installations, & maintenance for life safety systems.
