Senior Project Administrator

Job Ad Template

Job Title: Senior Project Administrator

Location: Lagos & Kano

Reports Directly to: Program Manager

Grade: 6

About TechnoServe:

Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServe’s work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of business and markets to create sustainable pathways out of poverty.

The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are amazing...when incomes increase and living conditions for families get better, they are able to access health care and education previously out of reach. Communities and even whole countries are better off.  

Job Summary:

TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the Kano and Lagos offices. The role is a critical function of the state offices and ensures smooth office operations at all times. The Project Administrator will be part of the programs department to support activities across the Kano and Lagos state offices for the project team through the following: 

Primary Functions & Responsibilities:

TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for the Kano and Lagos offices. The role is a critical function of the state offices and ensures smooth office operations at all times. 

The Senior Project Administrator will be part of the programs department to support activities in Lagos and Kano states for the project teams through the following:

Travel and Logistics

• Assist international and domestic travel requests for all staff.
• As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
• Work closely with the operations team to onboard travel agencies, car hire services, and hotel services
• Guide other office support staff such as drivers and cleaners to regularly comply with operational standards.
• Work with Operations Specialists of the project to coordinate paperwork and physical maintenance of fleet and logistics management.
• Work with Operations Specialists to check vehicle routes and speed limit applications.

Office Management

• Inspect and track usage of office consumables and its facilities including utilities such as diesel, generator maintenance, electricity and other health and safety regulators.
• Ensure all assets are well-maintained and asset records are accurate and tagged
• Oversee the daily purchases and management of the office's petty cash.
• Submit monthly petty cash fund reconciliation with all related documents.
• Draft correspondence, including reports, processes, and other administrative documents.
• Assumes responsibility for document filing and applies initiative in developing office administrative procedures.

Procurement

• Work with program managers of the project to coordinate the project's needs and make the requests in the system.
• Ensure timely and accurate processing of vendor invoices
• Carry out regular reconciliations of vendor account balances and payments

Basic Qualifications: 

These are the requirements that any qualified candidate must meet.

• Bachelor’s degree in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related fields with at least 2 years experience.
• Procurement certification or prior experience is an added advantage.

Preferred Qualification: Alternatively, have at least 4 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO. 

Travel: Ability to travel on occasion.      

Language Requirement: Fluency in English both in writing and speaking.

Knowledge, Skills and Abilities:

• Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously 
• Strong interpersonal, organizational, and communication skills
• Experience with relevant software packages useful for preparing relevant work documents.
• High Professional work ethic and integrity. 
• Ability to reason objectively, clear strong and strategic communication skills.
• Good interpersonal and public relations skills.
• Strong operational, analytical and management skills.
• Ability to multitask competing priorities with minimal supervision.
• Ability to work both as a team lead and a team member.

Supervisory Responsibilities – No direct supervision

Closing Statement:

We encourage all qualified individuals who share TechnoServe's vision of improving the lives of others through proven business solutions to apply.

With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes.

We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks.

If you have a disability that affects your ability to use our online system to apply for a position at TechnoServe please contact the Human Resources at [email protected] or call +1 202 785 4515.