Senior Project Accounting Specialist

Information Security Responsibilities

• Promote and enforce awareness of key information security practices, including acceptable use of information assets, malware protection, and password security protocols
• Identify, assess, and report security risks, focusing on how these risks impact the confidentiality, integrity, and availability of information assets
• Understand and evaluate how data is stored, processed, or transmitted, ensuring compliance with data privacy and protection standards (GDPR, CCPA, etc.)
• Ensure data protection measures are integrated throughout the information lifecycle to safeguard sensitive information

Role and Responsibilities

• Manage the accounting, billing, and invoicing processes 
• Differentiate between billable and non-billable activities; categorize items for accurate invoicing and reporting 
• Review, assess, and translate contractual obligations into corresponding revenue activities (rules) under all OpenAir projects to align with project expectations 
• Leverage in-depth understanding of revenue recognition concepts, including compliance with ASC 606 standards 
• Maintain and update billing rules to generate comprehensive activity reports for logged project hours 
• Manage month-end project invoice activities, including manual and systematic billing 
• Create, review, and finalize project invoices, ensuring accuracy before submission 
• Collaborate with stakeholders to address invoicing issues and ensure timely approvals 
• Develop and maintain searches, reports, and workflows related to billing and invoicing activities 
• Identify and implement solutions to streamline billing processes, improve efficiencies, and support project accounting 
• Serve as the primary SME for billing and revenue in OpenAir, supporting Program Delivery, Finance, and Operations teams 
• Collaborate with OpenAir admin teams on product releases, new features, and issue resolution 
• Research and educate teams on OpenAir best practices for billing and invoicing 
• Plan, organize, and prioritize multiple tasks in a fast-paced and evolving work environment 
• Communicate and influence effectively to manage expectations and support stakeholders 

Preferred Qualifications

• 5–7 years of billing/invoicing experience in a dynamic, professional environment; experience at a professional services organization strongly preferred 
• Deep expertise and extensive experience with OpenAir (all modules)  
• Basic experience with NetSuite and understanding of NetSuite-OpenAir integration  
• Proficiency in Office Suite, data conversions, integrations, reporting, and customization 
• Strong conceptual, analytical, and problem-solving skills 
• Ability to think creatively and collaborate effectively to develop solutions  
• Excellent time management, organizational, verbal, and written communication skills 
• Proven ability to balance the needs of the organization, management, and team members 
• Bachelor’s degree in finance or equivalent experience