SENIOR PROGRAM COORD.

LAPEER COUNTY

SENIOR PROGRAMS COORDINATOR

General Summary

Under the supervision of the Senior Program Director, the Senior Programs Coordinator is assigned both program management and direct service activities for senior programs.  Responsible for using guidelines, standards, rules, and regulations as a basis for developing and implementing program goals, policies and procedures, and quality assurance criteria. Performs functions of an account clerk as needed by senior programs, including such duties as reviewing documentation of services provided to clients to prepare and submit reports necessary for billing for services provided.  May post payments to appropriate records for cash receipts and event entry. 

Essential Functions

1. Assists Senior Program Director to plan, implement, and evaluate the effectiveness of staff in assigned area, and staff development needs. Maintains confidentiality of personnel and administrative documents, including labor relations matters.

1. Assists in the supervision of staff of Senior Programs, including participating in the employment process, training, and assisting with performance and employee relation issues.  Will oversee the operations of either the Lapeer Senior Center or the Imlay City Senior Center, as assigned.

1. Assists the Senior Program Director with administrative functions, including typing correspondence, maintaining personnel files, preparing and maintaining departmental policies and procedures, and preparing RFAs.

1. Uses staff input, program requirements, rules and regulations to assist the Senior Program Director with the development of policies, procedures, and other program criteria.  Oversees the implementation of each in assigned program areas.

1. Ensures that clinical documentation regarding clients is kept secure and confidential, and maintained consistent with County policies and procedures.

1. Processes personnel information from schedules, time sheets, time-off requests, call-in notifications, or other source documentation and ensures the accuracy of hours worked.  Serves as backup timesheet approver, reviewing and approving employee timecards. Acts as primary backup point of contact for employee call-ins, receiving attendance notifications, documenting absences, and communicating staffing needs as appropriate. Produces and reconciles related payroll and financial reports, reviewing all documentation to ensure accuracy and completeness.

1. Collects cash, checks and receipts and balances them daily as appropriate.  Ensures that all monies are kept in secure conditions.

1. Reviews documentation of events for accuracy and makes corrections to funding sources, revenue accounts, and/or computed fees in order to generate end-of-the-month bills.

1. Prepares summary reports for programs including data such as client log, date of service, amount billed, amount paid, and other information.
2. Prepares accounts payable for payment by checking the accuracy and propriety of all invoices against purchase orders and contracts and ensures that all billings are verified against a purchase order and have been received by the appropriate party.  Codes invoices and charge them to the appropriate account.
3. Balances statements and files all pertinent information for vendor accounts.  Provides information to vendors regarding statements as requested.
4. Generates reports, computer spreadsheets to support various budget proposals, financial reports, departmental internal controls, grant claims, and other county required reports.
5. Other duties as assigned by Senior Program Director.

Other Functions:  None Listed

This may not be inclusive of the total scope of job functions to be performed.  Duties and responsibilities may be added, deleted or modified at any time.