Senior Procurement Analyst

WHO WE ARE

Apex Fintech Solutions (AFS) powers innovation and the future of digital wealth management by processing millions of transactions daily, to simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech solutions enables us to support clients such as Stash, Betterment, SoFi, and Webull, and more than 20 million of our clients' customers. 

Collectively, AFS creates an environment in which companies with the biggest ideas in fintech are empowered to change the world. As a global organization, we have offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila.

If you are seeking a fast-paced and entrepreneurial environment where you'll have the opportunity to make an immediate impact, and you have the guts to change everything, this is the place for you. 

AFS has received a number of prestigious industry awards, including:

• 2021, 2020, 2019, and 2018 Best Wealth Management Company - presented by Fintech Breakthrough Awards

• 2021 Most Innovative Companies - presented by Fast Company

• 2021 Best API & Best Trading Technology - presented by Global Fintech Awards

ABOUT THIS ROLE

As a Senior Procurement Analyst, you will be the operational backbone for our procure-to-pay platform (Zip) and process and serve as a key partner to Legal, Risk, Finance, and IT. You will own domain responsibilities in either (a) Zip Operations and Supplier Master Quality or (b) Contracts, Renewals, and Risk Intelligence—while cross-covering the other area. You’ll ensure contracts are negotiation-ready, renewals are proactively managed, and vendor/transaction data are clean and auditable.

Duties/Responsibilities

• Own day-to-day procure-to-pay platform (Zip) operations and process governance

• Maintain intake checks and required fields (term dates, renewal notice, pricing unit, quantity, owner)

• Monitor cycle times and SLA adherence; coordinate nudges and escalations for stalled approvals (Zip remains source of truth)

• Provide status updates to stakeholders via Slack; publish weekly “stuck items” list

• Ensure executed contracts have complete metadata in Zip/CLM (start/end, auto-renew, notice window, pricing mechanics, uplift caps, price protection, DPA/SLA/security exhibits)

• Build and maintain a 6–12 month renewals calendar; create pre-renewal tasks 90–120 days out

• Prepare renewal packets: contract snapshot, pricing exhibits, benchmark bands (confidence noted), notice timeline, approvals checklist

• Partner with Legal to package deviations (Must Fix vs Negotiable) and use the Contract Analyzer outputs

• Collect and summarize vendor artifacts (SOC 2/ISO/COI, trust-center docs, sub processor lists); track expirations and vendor news (breaches/M&A/sanctions)

• Produce concise residual risk notes and link to LogicGate entries; ensure risk readiness ahead of renewals and new buys

• Validate new vendor setups; detect duplicates; run basic sanctions checks; prepare change requests for Accounting approval

• Monitor term leakage (price uplifts beyond caps, missing agreed discounts) and coordinate remediation

• Maintain dashboards for renewal coverage, metadata completeness, PO compliance, cycle time by stage, risk artifact currency, and data quality scores

• Document runbooks/checklists; drive process improvements and data hygiene sprints

• Operate our Procurement Hub and sub-AI assistants (Renewals & Benchmark Negotiation, Contract Analyzer, Risk Intelligence, Spend Opportunity)

• Review and approve AI outputs; ensure audit logging and compliance guardrails (SOX, antitrust, privacy)

Education and/or Experience

• 5+ years in procurement operations, contract administration/legal ops, or vendor risk management

• Hands-on experience with Procure-to-Pay /orchestration tools (e.g., Zip, Coupa, Ariba, ServiceNow) and strong process discipline

• Experience with SaaS/cloud sourcing experience preferred

• Experience collaborating with AI assistants  preferred

• Prior experience in a fintech/SOX environment a plus

Required Skills/Abilities

• Familiarity with Contract Lifecycle Management (e.g., Ironclad/Icertis/DocuSign) and contract metadata; comfortable reading MSAs/SOWs and pricing exhibits

• Exposure to TPRM tools/processes (e.g., LogicGate) and summarizing SOC/ISO/COI artifacts

• Strong analytical skills; spreadsheet/BI proficiency; meticulous data hygiene

• Excellent written and verbal communication skills

• Familiarity with benchmarking tools preferred

Work Environment

• Work arrangement: Fully remote

• Work schedule: 9:00 a.m.–5:00 p.m. Central Time (US), night shift in the Philippines.

• Potential transition: High likelihood of moving to Manila business hours; if transitioned, the role will shift to a hybrid setup with on-site work in BGC, Taguig, two days per week. 

#finance #mid-senior #full-time #LI-JO1 #AFSPH

​Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Rewards

We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. At AFS, we offer a hybrid work schedule for most roles that allows employees to have the flexibility of working from home and one of our primary offices.

EEO Statement

Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.

Disability Statement

Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form. We will work with you to provide the necessary accommodations to ensure your full participation in our hiring process.