Senior Procure to Pay Specialist

For nearly 20 years, TheKey has helped clients achieve successful long-term aging at home with comprehensive, concierge-based care. Ensuring the dignity, safety, and independence of its clients, TheKey is committed to changing how the world lives and ages at home. Employee-teams get the training, resources, and support they need to deliver an exceptional care experience for clients and their families. Founded in Silicon Valley, TheKey has grown from a single location to service coverage throughout North America enabling clients to live life on their own terms, in their own homes.

Qualification:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Essential Duties and Responsibilities:

• Expertise in Procure-to-Pay processes & Coupa, including supplier onboarding, invoicing, and API integrations.

• Solid understanding of procurement processes and related tools (e.g., Coupa, SAP Ariba, Ivalua, Oracle, Workday).

• Provide day-to-day operational support for procurement activities, including managing stakeholder inquiries, triaging requests, and coordinating approvals across the P2P lifecycle. 

• Serve as a central point of coordination between Accounts Payable, Vendor Management, Procurement Operations, and Strategic Sourcing to ensure seamless transaction flow across the P2P function; proactively resolve process bottlenecks and delays. 

• Identify and implement process improvements to increase operational efficiency, scalability, and compliance across the P2P landscape; adopt an ownership mindset to support the evolving needs of the organization. 

• Vouchering bills entry into the Accounting ERP system and adherence to the company purchasing for appropriate supporting documents. Assist with weekly payments, and monitoring check stock.

• Identify and implement process improvements including any software\/tools necessary to help scale and increase efficiency. Manage accounts payable process from receipt to payment of invoices in Coupa. Code and review invoices as to their completeness of approval and backup documents.

• Ensure timely and accurate completion of accounts payable tasks to meet monthly close requirements and deadlines   Support month end close process, including accrual and account reconciliations.

•  Manage and train AP Specialist(s) on Accounts Payable process.

• Develop effective vendor relationships to ensure timely receipt of vendor bills, statements, and resolutions of open items.

• Research outstanding checks and submit requests for stop payment and void/reissue. Maintain open communication and work collaboratively with other departments. Resolve invoice discrepancies, request credit memos and research vendor statements.

•  Obtain W-9s from vendors, ensure proper set up in Coupa, and manage the annual 1099 and escheatment process. Maintain and ensure compliance for 1099 filing by maintaining proper vendor information.

•  Support financial and compliance audits.

•  Assist with special projects and ad-hoc assignments.

Required Skills, Education and Certifications:

•        Bachelor's Degree is preferred

•       Minimum of 5 years of Accounts Payable experience with 3 years in senior position

•       Recent NetSuite AP module experience is required.

•        Proficient in Coupa and Microsoft Word, Excel, and PowerPoint highly preferred.

•        Ability to effectively communicate throughout all levels of the organization.

•        Strong sense of urgency, initiative, and drive to provide quality service

•        Detailed oriented, high degree of accuracy and a great team player

•        Strong time management and organizational skills

•        Adaptable and flexible, ability to handle multiple tasks and deadlines

•     Consistently promote collaboration, positivity, accountability, and resourcefulness

Physical Requirements:

• Ability to lift and carry up to 10-15 pounds

• Ability to sit, stand and walk for prolonged periods of time throughout the work day

• Ability to use standard office equipment such as personal computer, laptop, telephone, photocopy machine, etc.

The information contained here is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Reasonable accommodations may be made to assist qualified disabled persons to perform the essential functions of the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.  

Benefits for full time employees

• Medical/Dental/Vision Insurance
• TouchCare VirtualCare
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• 401(k) Matching
• Employee Assistance Program
• PTO Plan for Non-Exempt Employees
• Flexible PTO Plan for Exempt Employees
• Holidays and Floating Holidays
• Pet Insurance
   

TheKey is an equal opportunity employer. TheKey prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

California Residents Only:

In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. If an applicant has been convicted of a non-exemptible crime, and in compliance with all applicable state and local laws, their conditional offer will be rescinded.

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