Senior Portfolio Finance Manager

OUR CULTURE AND VALUES

We are guided by our passion to transform the way we power our world. Achieving our goals requires creativity, diversity of ideas and backgrounds, and building trust to effect change and move with speed.

We are Leading

Fluence currently has thousands of MW of energy storage projects operated or awarded worldwide in addition to the thousands of MW of projects managed by our trading platform—and we are growing every day.

We are Responsible

Fluence is defined by its unwavering commitment to safety, quality, and integrity.

We are Agile

We achieve our goals and meet our customer’s needs by cultivating curiosity, adaptability, and self-reflection in our teams.

We are Fun

We value the diversity in thought and experience of our coworkers and customers. Through honest, forthcoming, and respectful communications we work to ensure that Fluence is an inclusive and welcoming environment for all. 

The Portfolio Finance Manager is responsible for managing and tracking all financial and commercial aspects of projects contracts under execution, using corporate systems including NetSuite, Project Systems SAP, Floqast and salesforce. This includes ensuring adherence to commercial contract terms and conditions, executing financial and operational internal controls, and managing customer contract changes and supplier claims whilst maintaining operational excellence. 

The position requires interfacing and developing sustainable relationships with a wide variety of internal stakeholders, outside construction contractors and service providers. This role requires a background in accounting/finance working with infrastructure/construction projects and long-term service contracts as well as Contract Management skills. 

Major Duties & Responsibilities 

Month-end reporting of project EAC’s, working closely with the wider finance team to ensure reporting procedures are completed within the allocated timeframes 

Direct and assist w/common processes/procedures related to the administration of project contractsWork closely with project managers to provide timely transparency around project/contract budgets, programme delays and Milestone Payments

Manage construction subcontractors/vendors and maintenance providers to maintain project delivery timeline and quality met 

Use Contract Management capabilities to review and manage all contract documents; drafting contact notices, managing Claim and Change Order Negotiations; provide Risk and Opportunity Analysis

Analyze and process project related documents (purchase requisitions, field orders, invoices, etc.) 

Organize the project reviews from start to the end of each contract including coordinating close-out process

Being accountable for driving to improve project performance through change orders and supplier claims Communicate financial matters with project teams to business units and executives 

Manage approved project budget and create cost breakdown structure in NetSuite at the line-item levelForecast project spending and provide monthly accruals on work performed

Monitor and audit reports to ensure accuracy and perform reconciliation of project financial 

Understand sales, property, and personal tax requirements 

SOX Control compliance and ensuring no material weaknesses

Manage and work closely with internal stakeholders in all aspects of Supply Chain to ensure accurate allocation of internal costs 

Arranging timely collection of payment milestones; managing the cash in/cash out on each projectHedging forecasting, fx management and securities, working closely with the Group Treasury team

Skill Requirements 

Confident and adaptable communicator, comfortable at all levels. A clear thinker able to see the bigger picture and plot a route through the detail. Self-motivated and able to work alone, but equally engage with and bring a team with them on the journey. Commercially experienced in contract and finance management and ability to work across an organisation aligning with key stakeholders both internally and externally 

Person Specification Qualities 

Intellectually and emotionally strong, a good listener able to capture opinion, good at thinking through and solving problems in a methodical way, self-driven and entrepreneurial, honest and approachable, possess a lighthearted side with a sense of humor 

Behaviors 

Willing to listen, but also able to argue a different case strongly when required and willing to make tough commercial and financial decisions. Sensitive and adaptable to different cultures (internally and externally  

KPIs for the first 6 months 

They will have successfully gained the confidence and trust of the key stakeholders in the organization (leadership team and through key stakeholders) establishing credibility (and ability) to drive the business in the market

They will have gained a comprehensive understanding of the business’s capabilities, strengths, areas of improvement and opportunities for growth and development 

They will have responsibility for the finance operations of a minimum of three ongoing projects

They will have played a key part in ensuring financial and commercial excellence is applied across the execution phase of a project 

Key competencies critical to the role-holder’s success include:·

Think strategically / operate tactically where necessary

Customer centric mindset – help keep the organization aligned

Inventive yet commercially realistic – does it generate value ??

Emotional intelligence – be able to read situations and adapt accordingly

Integrity – Keep to a moral standard

Courage and conviction….bravery builds momentum· Good listening skills· Strong background in using Salesforce and MS Office software: Excel, Word, and PowerPoint

Up to 15% travel as needed domestically and potentially globally

Business fluent in English

A University degree with a major in accounting, business administration, engineering or equivalent training is required· 3 years’ experience managing construction related projects and long-term service contracts

Experience in the Energy industry is an advantage

Good working knowledge of project related activities

Detail oriented with strong time management and project management skills

Contract Management skills

High level of knowledge in use of Corporate Systems such as NetSuite Project Systems

Demonstrated ability to interact with executive management

Fluence IS AN EQUAL OPPORTUNITY EMPLOYER and fully subscribes to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status.