Senior Payroll Tax Compliance Specialist

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor’s “Best Places to Work in the U.S. 2024” list, and U.S. News & World Report’s “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country’s Top 50 Midsize Early Talent Programs by RippleMatch’s 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

We are currently seeking a Senior Payroll Tax Compliance Specialist to join our team. This position is responsible for meeting critical deadlines required by government agencies by preparing all Federal, State and local employment tax deposits and returns as required by various Federal and State laws.  Also responsible for researching various tax inquiries and notices from tax agencies and auditors. This position provides support to Sales and other internal departments with employment tax questions and supports clients/employees with transition or daily operational inquiries.

Responsibilities:

• Provides documentation to assist clients in preparing to utilize Insperity, along with opening and closing payroll-related tax accounts, as needed.

• Provides customer service related to payroll taxing requirements and compliance. This includes assisting clients with the onboarding process and ensuring an effective transition to Insperity.

• Responds to and resolves client and worksite employee requests and issues related to payroll taxes, including ongoing Salesforce cases and email responses.

• Assists team members with resolving payroll tax-related issues.

• Prepares and enters payroll tax adjustments to employee records.

• Prepares check requests for tax-related refunds and calculates taxes due on pre-tax deduction refunds.

• Prepares accurate bank and general ledger coding of check or ACH payments for payment to tax authorities, client, and/or employee reimbursements.

• Prepares and enters assigned tax authority payments.

• Prepares and files assigned tax authorities’ returns.

• Meets all assigned Federal, State, and Local tax regulation deadlines, including the accurate preparation and timely filing of returns and payments of all daily, monthly, quarterly, and annual deadlines.

• Prepares year-end reporting as assigned.

• Assists with a wide variety of administrative tasks on a rotational basis, including tax notices and mail processing.

• Supports Finance leadership on various projects, as needed.

• Researches discrepancies relating to payroll tax payments and returns with governmental agencies.

• Communicates with various taxing authorities to resolve discrepancies and issues.

• Interacts with assigned tax authorities regarding compliance with regulatory guidelines and resolving related issues.

• Maintains current knowledge of payroll tax regulations, for both employee and employer impacts.

• Mentors for the payroll tax compliance specialists and associate payroll tax compliance specialists, helping to provide a solid foundation of knowledge regarding Insperity’s systems, processes, and procedures.

• Contributes to process improvements to enhance the efficiency of Finance Tax Operations.

• Assists in the accomplishment of Insperity Company goals.

• Helps other employees to accomplish Insperity Company goals.

• Performs other duties as may be assigned by department supervisor.

• Participates in the Disaster Recovery plan as required.

Qualifications:

• Bachelor’s Degree in Business Administration, Finance or Accounting or four years of equivalent experience is required.

• Five to seven years of experience in multi-state payroll tax filing is preferred.

• CPP certification is preferred.

• Proficient knowledge of payroll.

• Proficient knowledge of payroll tax compliance applicable to Federal and various State/Local taxing authorities.

• Proficient knowledge of payroll and pay taxing regulations (i.e., tax depositing, filing of quarterly and annual returns, maintenance of tax tables and jurisdiction information).

• Proficient knowledge of Microsoft Word and Excel with a willingness to increase knowledge through training.

• Familiar with modern office methods, practices, procedures, and equipment, as well as filing systems and business letter writing.

• Competent in correct English usage, grammar, spelling, punctuation, and arithmetic.

• Ability to communicate tactfully and effectively, verbally and in writing, and maintain effective work relations with those encountered in the course of employment.

• Ability to resolve problems following established company policy guidelines and maintain customer service.

• Ability to assist in operating data entry equipment; maintain and monitor employee records with accuracy and detail within narrow time limitations.

• Ability to maintain records, post data, and make arithmetic calculations with accuracy.

• Proficient analytical and problem-solving skills.

• Excellent organizational skills, including time management and attention to detail.

• Ability to plan, organize, and complete assigned tasks in a timely manner while working independently from general instructions.

• Ability to take the initiative to drive results.

• Ability to plan, organize, and complete assigned tasks in a timely manner while working independently from general instructions.

• Ability to take the initiative to drive results.

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.