Senior Payroll Coordinator, Spain

UNIQLO is a leading brand of the Fast Retailing Group, one of the largest apparel retailers in the world. UNIQLO respects the individuality and lifestyle of all customers and takes pride in creating high quality, long-lasting, innovative clothing at an affordable price.
 

We are currently recruiting for a Senior Payroll Coordinator for the Spanish market, based in our offices in either Madrid or Barcelona. This person will be responsible for payroll, HRIS and T&A for Store Operations teams across all of Spain and will act as an integral member in the HR department.
 

This is an opportunity for someone with significant experience in payroll and HR administration, looking to take full ownership of both Head Office and Store based employee payroll responsibilities.

What you will be responsible for:
 

PAYROLL: 

• Establish and communicate the payroll yearly and monthly calendar.

• Establish appropriate processes and reporting tools to enable smooth and correct flow of payroll data from stores

• Work closely with our external payroll vendor to ensure correctness and security of the whole payroll production.

• Execute controls of payroll files throughout the payroll cycle.

• Ensure the correct application of any enrollment, changes, or termination of employee benefits, such as life insurance, health insurance and other payroll-related benefits

• Provide guidance to Stores in any task related with payroll

• Provide assistance to employees on payroll-related matters, answer questions, and resolve issues in a timely and professional manner

• Acts as a true business leader, communicating with all other departments (EU payroll, accounting, treasure…)
   

HRIS

• Update and implement any changes to the time and attendance system

• Ensure the correct application of the time and attendance processes are followed by stores

• Draw-up and implement data accuracy improvement and maintenance action plan.

• Provide guidance to managers in their day to day to data management operations.

• Perform monthly data audit and take appropriate actions to correct inconstancies

• Monitor maintenance of and proactively take initiatives to enhance/automate HRIS, working closely with EU HRIS teams

• Reflect legal changes properly in the different HR systems

HR ADMINISTRATION

• Review and improve personnel administrative processes and tools in close collaboration with HR department and store operations

• Deliver social legal and personnel related reports as well as provide HR KPI’s reports to stores

• Manage payment of HR vendors through our internal system COUPA

• Provide guidance and create/deliver training to managers on payroll, admin and HRIS related matters

Skills, Experience and Attributes: 
 

EXPERIENCE:

• Bachelor and/or master’s degree in payroll, human resource management or finance

• Approx. 5-7 years of experience in payroll, personnel administration and/or HRIS

• Experience in retail, hospitality or customer service sectors would be an advantage

SKILLS AND ATTRIBUTES:

• Solid knowledge on Spanish Labor Code

• In-depth experience of payroll process, HR systems and data management

• Fluent in English

• Advanced Excel (pivot tables, v-lookup and other formulas)

• Excellent analytical skills with high level of accuracy and attention to details

• Good planning and organization skills

• Ability to work with a diverse and global team

• Strong work ethics and integrity        
   

What we can offer you:

• Staff Discount 30%

• Flexible Schedule 

• Hybrid Working 2 days from home, 3 days in the office 

• Half year bonus and Global Profit Scheme

• Seasonal Sample Sale 

• Life Insurance 

• Platform to access to social Benefits 

• Health Insurance 

• Lunch Vouchers

• Paid Volunteer Activities (8h)

• Tea and Coffee Provided

• Working 5 days a week

Please make sure you upload a CV in English. 

UNIQLO is an inclusive employer and we welcome applications from all profiles, regardless of age, race, gender, sexual orientation, disabilities or background.

We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. For the recruitment process, you can find the applicable privacy policy on our site: https://www.fastretailing.com/eng/privacy/eurecruitment.html

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