WHO WE ARE:
Aviatrix® is pioneering the Cloud Native Security Fabric — the architecture the Containment Era requires. The Cloud Native Security Fabric governs every workload communication path across every cloud, every VPC, every Kubernetes cluster, and every serverless function, from a single policy plane. One rule. Universal propagation. Enforced at the workload, not at a chokepoint. Trusted by more than 500 of the world's leading enterprises. For more information, visit aviatrix.ai.
ABOUT THE ROLE: Senior Payroll Analyst
As a Payroll Processing Specialist, your primary responsibility is to accurately process payroll for employees based in the United States and International locations. You will ensure compliance with federal, state, and local tax regulations, as well as company policies while delivering timely and accurate payments to employees. Your attention to detail, knowledge of payroll laws, and proficiency with payroll software will be crucial in this role.
Key Responsibilities:
1. Payroll Processing:
o Calculate and process employee wages, salaries, bonuses accurately and in accordance with time records and employment contracts.
o Ensure proper deductions for federal, state, and local taxes, as well as benefits, retirement contributions, and other withholdings.
o Process payroll through specialized software such as Rippling, or similar systems, following established procedures and timelines.
o Should also review and process expense reports, If any.
2. Tax Compliance:
o Stay informed about federal, state, and local tax regulations related to payroll, including updates to withholding rates, exemptions, and reporting requirements.
o Ensure accurate and timely filing of payroll tax returns, including Forms 941, W-2, W-3, and state-specific forms, in compliance with IRS and state tax agency guidelines.
o Reconcile payroll tax liabilities and payments, addressing any discrepancies or issues promptly.
3. Benefits contributions and funding:
o Ensure accurate global processing of benefit deductions (e.g., 401(k), health & benefits premiums), and manage the timely funding and remittance of flexible spending accounts to plan carrier
o Partner with HR to process new hire elections and enrollment changes in the payroll system, and resolve employee inquiries regarding pay stub deductions and contribution amounts.
4. Record-Keeping and Reporting:
o Maintain accurate records of employee earnings, deductions, and hours worked, ensuring compliance with record-keeping requirements under the Fair Labor Standards Act (FLSA) and other applicable laws.
o Generate payroll reports for management, accounting, and auditing purposes, providing insights into payroll costs, trends, and discrepancies.
o Reconcile payroll accounts and resolve any discrepancies or variances in a timely manner.
5. Employee Support and Communication:
o Serve as a point of contact for employees regarding payroll inquiries, tax withholding, and pay-related matters, providing clear and timely assistance.
o Communicate payroll-related changes, deadlines, and policies to employees through various channels, such as email, slack, or employee meetings.
o Address payroll-related concerns or disputes professionally and confidentially and also collaborate with HR and management as needed.
o Availability to support North America pacific time through 2PM is preferred
Qualifications and Skills:
· Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
· FPP OR CPP desired.
· 5 years of experience in US payroll processing, preferably in a multi-state environment. Handling International payroll would be an added advantage.
· In-depth knowledge of federal and state payroll tax laws, regulations, and compliance requirements.
· Proficiency in payroll software and systems, such as Rippling, or similar platforms, as well as Microsoft Excel for data analysis and reporting.
· Strong attention to detail and accuracy in calculations and record-keeping. Maintaining Confidentiality of the data.
· Excellent communication and interpersonal skills, with the ability to interact effectively with employees, managers, and external stakeholders.
· Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment. You might be required to work in shifts in order to accommodate time zones.
Conclusion: As a Payroll Processing Specialist, you play a critical role in ensuring accurate and compliant payroll processing for employees across the United States and Worldwide. Your expertise in payroll laws, tax regulations, and software systems, combined with your commitment to accuracy and employee support, contribute to the overall success and efficiency of the payroll function within the organizatio
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BENEFITS
US: We cover 100% of employee premiums and 88% of dependent(s) premiums for medical, dental and vision coverage, 401(k) match, short and long-term disability, life/AD&D insurance, $1,000/year education reimbursement, and a flexible vacation policy.
Outside the US: We offer a comprehensive benefits package which, (subject to regional variations) could include pension, private medical for you and dependents, generous holiday allowance, life assurance, long-term disability, annual wellbeing stipend
Your total compensation package will be based on job-related knowledge, education, certifications and location, per our aligned ranges.
About Aviatrix
Aviatrix® is the cloud network security company trusted by more than 500 of the world’s leading enterprises. As cloud infrastructures become more complex and costly, the Aviatrix Cloud Network Security platform gives companies back the power, control, security, and simplicity they need to modernize their cloud strategies. Aviatrix is the only secure networking solution built specifically for the cloud, that ensures companies are ready for AI and what’s next. Combined with the Aviatrix Certified Engineer (ACE) Program, the industry’s leading secure multicloud networking certification, Aviatrix unifies cloud, networking, and security teams and unlocks greater potential across any cloud.
WE WANT TO INCLUDE YOU
We embrace the fact that not everyone’s journey took the same route or started at the same place. If your experience doesn’t quite meet the requirements but the opportunity excites you and you believe you could be great, don’t let that hold you back from applying. Tell us what you CAN bring and what makes you special.
Aviatrix is a community where everyone's career can grow and we want to help you achieve your goals and be “your best YOU,” however that looks. If you're seeking an opportunity where you can be excited to start work every morning with enthusiastic people, make a real difference and be part of something amazing then let’s talk. We want to get to know you and how we could grow together.
Aviatrix, Inc. is an equal opportunity employer and does not make hiring decisions based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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Skills Required
- 5 years of experience in US payroll processing, preferably multi-state
- In-depth knowledge of federal and state payroll tax laws and compliance
- Experience filing payroll tax returns (Forms 941, W-2, W-3) and state payroll forms
- Proficiency with payroll software such as Rippling or similar platforms
- Proficiency in Microsoft Excel for data analysis and reporting
- Strong attention to detail, accuracy in calculations, and confidentiality
- Excellent communication and interpersonal skills for employee and stakeholder interaction
- Bachelor's degree in Accounting, Finance, Business Administration, or related field
- FPP or CPP payroll certification
- Experience handling international payroll (added advantage)
- Availability to support North America Pacific Time through 2PM; possible shift work
What We Do
Aviatrix cloud network platform delivers advanced networking, security and operational visibility required by enterprises with the simplicity and automation of cloud. More than 400 customers worldwide leverage Aviatrix and it’s proven multi-cloud network reference architecture to design, deploy and operate a repeatable network and security architecture that is consistent across any public cloud. Combined with the industry’s first and only multi-cloud networking certification (ACE), Aviatrix is empowering IT to lead and accelerate the transformation to the cloud. Learn more at Aviatrix.com.
