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In addition, this role is eligible to work remotely from an approved state by St. Charles (please refer to the list). If you do not reside in an approved listed state (or do not plan to relocate to an approved listed state) we request, you do not apply for this particular position.
Approved states by St. Charles: Oregon, Arizona, Arkansas, Florida, Idaho, Missouri, Montana, Nevada, New Mexico, North Carolina, Oklahoma, Tennessee, Utah, and Wisconsin.
ST. CHARLES HEALTH SYSTEM
JOB DESCRIPTION
TITLE: Senior Payroll Analyst
REPORTS TO POSITION: Payroll & Timekeeping Manager
DEPARTMENT: Financial Services
DATE LAST REVIEWED: July 2026
OUR VISION: Creating America’s healthiest community, together
OUR MISSION: In the spirit of love and compassion, better health, better care, better value
OUR VALUES: Accountability, Caring and Teamwork
DEPARTMENT SUMMARY: The Financial Services departments and functions provide many services to our multi-hospital and health care services organization including Accounting, Finance, Accounts Payable, Payroll, Financial Planning, Capital Planning and Management, Treasury, Grant Management, Real Estate Management, and Enterprise Risk Analysis and Management.
POSITION OVERVIEW: The Senior Payroll Analyst serves as the technical subject matter expert for St. Charles Health System's payroll and timekeeping systems. This role provides advanced technical and analytical expertise to support payroll operations, system configuration, reporting, compliance, and continuous process improvement while ensuring payroll accuracy, system integrity, and operational efficiency.
Working closely with the Payroll & Timekeeping Manager, the Senior Payroll Analyst leads payroll system configuration, reporting development, troubleshooting, workflow optimization, and system enhancement initiatives. This role serves as a technical resource to Payroll & Timekeeping staff, maintains cross-functional proficiency in biweekly payroll operations to support business continuity, and partners with Finance, Human Resources, Information Technology, and operational leaders to improve payroll processes and system performance.
This position does not have direct supervisory responsibility but serves as a technical resource, providing functional guidance and knowledge sharing to Payroll & Timekeeping staff.
ESSENTIAL FUNCTIONS AND DUTIES:
Serves as the technical subject matter expert for payroll and timekeeping systems, providing advanced technical and analytical support to ensure payroll accuracy, system integrity, regulatory compliance, and operational efficiency.
Leads the design, configuration, maintenance, and testing of payroll system functionality, including earnings, deductions, pay components, interfaces, and other system features supporting non-contractual, contractual, provider, and executive compensation programs.
Leads technical activities associated with payroll and timekeeping system upgrades, implementations, integrations, and new functionality, including requirements analysis, testing, validation, documentation, issue resolution, and deployment support.
Designs, develops, and maintains complex payroll and workforce reports utilizing calculated fields, advanced formulas, pay component groupings, and other reporting tools to support operational decision-making, compliance, financial analysis, and workforce planning.
Maintains cross-functional proficiency in biweekly payroll operations to provide operational support and business continuity as needed. Supports complex payroll processing by resolving payroll issues, validating payroll calculations, auditing payroll results, and assisting with payroll tax reporting, quarterly reporting, year-end processing, W-2 validation, and required regulatory filings.
Monitors payroll and timekeeping system performance and maintains system integrity through auditing, reconciliation, validation, troubleshooting, and root cause analysis. Identifies opportunities to strengthen internal controls, improve efficiency, enhance automation, and implement sustainable process improvements.
Leads the documentation, standardization, and continuous improvement of payroll and timekeeping workflows, procedures, and internal controls to promote operational consistency, compliance, and efficiency.
Partners with Finance, Human Resources, Information Technology, and operational leaders on payroll-related initiatives, providing technical expertise, data analysis, and recommendations to support system enhancements, labor management, compliance, and organizational objectives.
Analyzes payroll, workforce, and timekeeping data to identify trends, compliance risks, labor cost drivers, operational issues, and opportunities for continuous improvement. Provides recommendations to leaders based on analytical findings.
Develops and delivers training, job aids, and educational resources for payroll staff, leaders, and end users on payroll and timekeeping processes, reporting capabilities, and system functionality. Serves as a technical mentor and resource for Payroll and Timekeeping staff.
Supports the Payroll & Timekeeping Manager in operational planning, strategic initiatives, department projects, and serves as a technical resource in the Manager's absence to support continuity of operations.
Maintains expert knowledge of payroll regulations, wage and hour laws, payroll tax requirements, collective bargaining agreements, and organizational policies to ensure compliance and support informed business decisions.
Supports the vision, mission, and values of the organization in all respects.
Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients, and guests.
Conducts all activities with the highest standards of professionalism, integrity, and confidentiality. Complies with all applicable federal, state, and local laws, regulations, organizational policies, and corporate compliance standards, supporting the organization's corporate integrity efforts by acting ethically, reporting known or suspected violations, and cooperating fully with organizational investigations and proceedings.
May perform additional duties of similar complexity within the organization, as required or assigned.
EDUCATION:
Required: Bachelor’s degree in Accounting, Business Administration, Human Resources, Information Systems, or related field. Equivalent combination of education and experience may be considered in lieu of a bachelor’s degree.
Preferred: N/A
LICENSURE/CERTIFICATION/REGISTRATION:
Required: N/A
Preferred: Certified Payroll Professional (CPP) or other certification through the American Payroll Association.
EXPERIENCE:
Required: Five (5) years of progressive payroll experience with demonstrated involvement in analytical and technical functions, including payroll processing support, reporting, system configuration support, and compliance activities. Experience should include working with payroll and timekeeping systems in an analytical or systems-support capacity.
Preferred: Previous healthcare experience. Previous union payroll experience. Previous Workday and UKG experience.
PERSONAL PROTECTIVE EQUIPMENT:
Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.
ADDITIONAL POSITION INFORMATION:
General Skills:
Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision.
Strong analytical, problem solving and decision-making skills.
Must be able to work in a stressful environment and take appropriate action.
Ability to organize, prioritize, and manage multiple tasks and deadlines effectively
Strong critical thinking skills with the ability to interpret data and identify trends or inconsistencies
Ability to work independently while also contributing as part of a team
Strong customer service mindset with a focus on responsiveness and follow-through
Ability to adapt to changing priorities, systems, and workflows in a dynamic environment
Must have excellent communication skills and ability to interact with a diverse population and professionally represent SCHS.
Ability to effectively interact and communicate with all levels within SCHS and external customers/clients/potential employees.
Strong teamwork and collaboration abilities.
Ability to effectively reach consensus with a diverse population with differing needs.
Ability to manage facilitation and consensus building among health care professionals and agencies and achieve expected results.
Ability to multi-task and work independently.
Attention to detail.
Strong organization, written and oral communication, and excellent customer service, particularly in dealing with challenging personal interactions.
Intermediate to advanced ability and experience in computer applications, and MS Office. Proficiency in Microsoft Excel, including the use of formulas, data analysis tools, and reporting functions.
PHYSICAL REQUIREMENTS:
Continually (75% or more): Sitting, keyboard operation, use of clear and audible speaking voice and the ability to hear normal speech level.
Frequently (50%): Standing, lifting 1-10 pounds, grasping/squeezing.
Occasionally (25%): Bending, reaching overhead, carrying/pushing or pulling 1-10 pounds.
Rarely (10%): Walking, stooping/kneeling/crouching, climbing stairs.
Never (0%): Climbing ladder/stepstool, lifting/carrying/pushing or pulling 11-50 pounds, operation of a motor vehicle, ability to hear whispered speech level.
Exposure to Elemental Factors
Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.
Blood-Borne Pathogen (BBP) Exposure Category
No Risk for Exposure to BBP
Schedule Weekly Hours:
40Caregiver Type:
RegularShift:
First Shift (United States of America)Is Exempt Position?
YesJob Family:
ANALYSTScheduled Days of the Week:
Monday-FridayShift Start & End Time:
0800-1700Skills Required
- Bachelor's degree in Accounting, Business Administration, Human Resources, Information Systems, or a related field; equivalent education and experience may be considered.
- Five years of progressive payroll experience involving analytical and technical functions, including payroll processing support, reporting, system configuration support, and compliance activities.
- Experience working with payroll and timekeeping systems in an analytical or systems-support capacity.
- Intermediate to advanced computer application and Microsoft Office skills.
- Proficiency in Microsoft Excel, including formulas, data analysis tools, and reporting functions.
- Certified Payroll Professional certification or another American Payroll Association certification.
- Previous healthcare experience.
- Previous union payroll experience.
- Previous Workday and UKG experience.
St Charles Healthcare Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about St Charles Healthcare and has not been reviewed or approved by St Charles Healthcare.
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Retirement Support — The system offers a 403(b) with employer match and auto-enrollment, along with vesting and true-up features highlighted in its materials. This structure indicates meaningful support for long-term savings.
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Leave & Time Off Breadth — Earned Time Off starts robustly for full-time caregivers, scales with tenure, and is positioned as exceeding Oregon’s minimum sick-leave requirements. Such breadth can materially enhance total compensation value alongside base pay.
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Healthcare Strength — Multiple medical plan choices (including an HSA-eligible option) plus dental, vision, disability, EAP, and wellness programs are offered. This breadth of core and ancillary coverage strengthens overall benefits adequacy.
St Charles Healthcare Insights
What We Do
St. Charles Health System, Inc., headquartered in Bend, Ore., owns and operates St. Charles Bend, Madras, Redmond and Prineville. It also owns family care clinics in Bend, Prineville, Redmond, La Pine and Sisters. St. Charles is a private, not-for-profit Oregon corporation and is the largest employer in Central Oregon with more than 4,800 caregivers. In addition, there are more than 350 active medical staff members and an additional 200+ visiting medical staff members who partner with the health system to provide a wide range of care and service to our communities. Learn more at www.stcharleshealthcare.org.
