Senior Payroll Analyst (Hybrid)

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

General Description:

We are seeking a highly motivated and experienced Senior Payroll Analyst with a strong background in Workday and payroll tax experience. The successful candidate will be responsible for ensuring accurate and timely payroll processing, along with analyzing and auditing payroll data to maintain the highest standards of precision. The role involves a deep understanding of payroll systems, regulations, taxes, and best practices, as well as the ability to manage complex payroll tasks, projects, and deadlines. The Senior Payroll Analyst will report to the Payroll Manager and play a crucial role in supporting our payroll operations. The position is based at our Firm's Operation Center in Brandon, FL (Tampa Bay area).

Key Responsibilities and Essential Job Functions:

• Calculate and process complex payrolls for multiple pay groups and varying timelines.
• Prepare payroll journal entries to the G/L and reconcile accounts as requested.
• Respond to requests for reports.
• Look into complex issues, make corrections to taxable, subject, and gross wages, and correct negative wages for W-2s.
• Analyze and correct social security, Medicare, and additional Medicare mismatch reports.
• Prepare 401k analysis and audits biweekly and monthly for Payroll Manager and process wires accordingly to fund 401k accounts.
• Ensure the accuracy of payroll data, including salary adjustments, tax withholdings, and deductions.
• Review payroll audit reports including W-2 error report, on a regular basis.
• Prepare quarterly tax reconciliations and resolve variances.
• Lead the registration process for new local and state accounts.
• Review tax compliance updates to discuss with the Manager.
• Assist with reviewing and resolving federal and/or state tax statements.
• Assist employees with tax elections to ensure they are complete and accurate.
• Assist with requests for special tax calculations for distributions and/or draws.
• Conduct daily tax/settlement reconciliations.
• Serves as point of contact for internal and external payroll-related inquiries.
• Special projects and duties as assigned.

Required Skills:

• Good analytical skills.
• Work well under pressure to maintain a strict time schedule and meet deadlines.
• Remain flexible and calm when payroll data is provided late or changes are made.
• Ability to work with and respond to a large volume of email traffic sent to the payroll department.
• Maintain confidentiality.
• Must have excellent attention to detail.
• Communication skills must be well-developed.
• Ability to work independently.

Required Qualifications & Education:

• Bachelor’s degree in accounting or finance
• FPC or CPP Certification preferred.
• 6+ years of progressive payroll experience.
• Strong knowledge of payroll taxes, payroll best practices, and federal and state regulations.
• Workday experience required.
• Experience in a law firm or other professional service firm a plus.
• Strong knowledge of MS Excel (IF statements, VLOOKUP, PivotTables, etc.).

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.