Senior Payroll Administrator

Job Overview:

The Senior Payroll Administrator has developed specialized Payroll-specific skills through job-related training and considerable on-the-job experience. They can provide support to their team with a limited degree of supervision. They can act as an informal resource for colleagues with less experience. The Senior Payroll Administrator is skilled in various processes, procedures, and systems.

Key Tasks and Responsibilities:

• Responsible for timely and accurate processing of payroll
• Process garnishment function, as a backup, once trained  
• Process audit function, as a backup, once trained  
• Ensure all SOX documents are completed for each on-cycle and off-cycle payroll  
• Maintain documentation for all pay groups
• Ensure all payroll processing documents are stored in proper files  
• Maintain payroll files regularly (electronically)  
• Cross-train on other processes as required  
• Contribute to process improvement opportunities  
• Prepare special payroll reports as needed
• Research and resolve issues  
• Recommend process improvements to payroll-related items  
• Document the processes for Audit response; cross-train on this function to act as a backup
• Document the processes for Garnishments (extensive effort); cross-train on this function to act as a backup
• Review and set up wage attachment orders
• Maintain and document the Audit and Wage Attachment processes
• Compile reports on a regular or as-needed basis  
• Respond to internal and external audit requests and resolve issues
• Challenge current practices and procedures as the business evolves to implement continuous improvements in policy, procedures, and systems
• Act as a back up for wage attachment, review, entry, and follow up  
• Respond to employee inquiries regarding wage attachments

Essential Qualifications and Education:

• Bachelor’s degree in Finance or Accounting  
• 3 years of work experience in payroll
• Knowledge of union payments
• Maintain key competencies associated with the Payroll processing function  
• Communication and presentation skills, both written and spoken  
• Computer literate in Microsoft programs:  Excel, Word, PowerPoint, Outlook  
• Ability to multi-task and work in a fast-paced environment
• Ability to meet multiple deadlines  
• Ability to work as an individual contributor as well as a team player
• Ablity to adhere to strict deadlines 

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