Senior Outsourcing Producer

Job Title

Senior Outsourcing Producer

Department

Production

Location(s) 

Brno

Reports To 

Lead Outsourcing Producer

Job Type (Permanent, fixed term, internship) 

Permanent 

Who We Are

Home to the award winning Mafia franchise, our team are united by passion for rich narrative storytelling, cinematic presentation and AAA craft. We're looking for creative minds and driven professionals who share our love of story, style, and adventure. If you're ready to help shape the next generation of narrative driven games, we'd love to hear from you.

Job Summary 

We are seeking an experienced and highly organized Senior Outsourcing Producer to join the External Development (EXDEV) team at Hangar 13. In this role, you will be the operational backbone of our external partnerships, driving the successful delivery of assets and features for our upcoming AAA titles. You will bridge the gap between internal Hangar 13 leads and our global vendor network, ensuring that technical onboarding, financial tracking, and communication pipelines are seamless. You are not just a task-tracker; you are a workflow optimizer who ensures our external partners are empowered to deliver at the highest quality, on time, and within scope.

Duties and Responsibilities  

• External Pipeline Management: Identify bottlenecks in the internal-to-external pipeline and propose process improvements to reduce feedback turnaround times and increase throughput.
• Operational Onboarding & Logistics: Own the end-to-end technical onboarding and hardware logistics, ensuring external teams have the tools required to succeed from day one.
• Financial & Contractual Stewardship: Assist in drafting SOWs and Change Orders in coordination with the legal department. Perform first-pass invoice verification against approved milestones and maintain real-time internal spending trackers.
• Resource & Capacity Planning: Maintain a comprehensive map of vendor staffing levels and availability to assist Directors in long-term strategic resource planning.
• Task & Milestone Oversight: Lead the daily maintenance of the EXDEV tracking tools. Triage tickets, ensure data integrity, and proactively follow up on delayed tasks to maintain project momentum.
• Communication & Sync Leadership: Act as the primary coordinator between external vendors and internal Hangar 13 discipline leads (Art, Animation, Design, Engineering). Lead status meetings and ensure feedback loops are closed within agreed windows.
• Reporting & Governance: Prepare regular progress reports for stakeholders, highlighting milestone completion percentages and potential risks. Document all external syncs to ensure action items are tracked to resolution.
• Continuous Improvement: Organize and lead vendor retrospectives after major milestones to capture lessons learned and strengthen long-term partnerships.

Essential Skills, Attributes and Experience

• Project Management Mastery: Familiarity with systems like JIRA and Confluence, ability to build and maintain tracking dashboards.
• Attention to Detail: Critical due to financial impact such as managing vendor budgets, verifying invoices, and administrative side of Statements of Work (SOW).

• Communication Excellence: Exceptional verbal and written communication skills with a "how can I help" attitude and the ability to mediate between internal leads and external partners.
• Strategic Thinking: Demonstrated ability to create, iterate, and track processes that balance time, cost, and quality.

Highly Desirable 

• Logistical Expertise: Extensive experience managing technical access to enterprise systems such as (Perforce, Shotgrid/Flow) and equipment logistics for large-scale external teams.
• Technical Familiarity: Basic knowledge of video game engines and DCC software (3ds Max, Maya, Blender) to understand the technical requirements of the assets being outsourced.

Hangar 13  prides itself on the diversity of its team members, partners, and communities.  For this reason, we remain committed to providing equal employment opportunity in all aspects of the employment relationship, from recruitment and hiring through compensation, benefits, discipline and termination.  

As an equal opportunity employer, we are also committed to ensuring that qualified individuals with disabilities are provided reasonable accommodation(s) to participate in the job application and/or interview process, to perform their essential job functions, and to receive other benefits and privileges of employment.  Please contact us if you need to request reasonable accommodation.

SECURITY NOTICE -  We have recently been made aware of increasing occurrences of bad actors posing as company HR personnel to gain information from "potential candidates", in the form of job interviews and offers. These scams can be quite sophisticated and appear legitimate.

Please know that Hangar 13 and 2K never use instant messaging apps to contact prospective employees or to conduct interviews.

If you believe you have been a victim of such a scam, you may fill out a complaint form at https://complaint.ic3.gov/ and https://reportfraud.ftc.gov/ detailing as much as possible. We are taking these matters very seriously and apologize for any inconvenience.

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