Senior Marketing Coordinator

Position Summary

Newmark is seeking a Senior Marketing Coordinator focused on high-volume collateral production, property marketing support, pursuit materials, mapping, and listing maintenance.
 

The Senior Marketing Coordinator will serve as a key cross-functional resource, ensuring timely delivery of marketing materials, maintaining critical listing platforms, supporting broker-facing deliverables, and helping improve workflow efficiency through project management and technology-enabled processes.
The position will sit within Operations with a dotted-line reporting relationship to Marketing to ensure operational accountability while maintaining brand consistency, quality standards, and alignment with Newmark’s marketing framework.

Key Responsibilities

Marketing Collateral and Production Support

• Create, edit, and update marketing collateral for property marketing, pursuits, and broker support.
• Produce high-volume, deadline-driven deliverables including flyers, placemats, signage, eblasts, presentation materials, and other print and digital assets.
• Leverage Newmark’s established collateral frameworks and automated listings platforms for recurring property marketing deliverable needs.
• Maintain consistency with Newmark brand standards, templates, and quality expectations.
• Coordinate with Marketing as needed to ensure materials meet brand and design requirements.

Retail Mapping and Custom Graphics

• Produce and revise retail maps and related visual materials under tight turnaround deadlines.
• Edit local files when timing or project urgency requires direct production support.
• Coordinate with other shared service resources when appropriate, while ensuring deadlines are met.
• Support map updates, custom graphics, and location-based collateral used in property marketing and pursuit efforts.

Platform and Listing Administration

• Create, update, and maintain property listings across relevant platforms, including CoStar, Crexi, Buildout, and Campaign Breeze.
• Support Campaign Breeze administration, including eblast creation, list coordination, and distribution support.
• Maintain organized files and assets within Egnyte and other established marketing technology systems.
• Ensure listings, marketing materials, and related property information remain accurate, current, and accessible.

Project Management and Workflow Coordination

• Manage multiple concurrent requests across Operations and Marketing priorities.
• Independently prioritize deadlines, deliverables, and stakeholder needs with minimal supervision.
• Track project status, coordinate handoffs, and communicate timing or capacity constraints proactively.
• Help reduce redundancy and improve workflow consistency across property marketing, pursuit support, and platform administration.
• Identify opportunities to use AI tools, automation, and process improvements to increase speed, accuracy, and efficiency.

Cross-Functional Support

• Serve as a shared resource between Operations and Marketing, balancing recurring operational production needs with brand and creative quality standards.
• Provide responsive support to brokers, operations leadership, and marketing stakeholders.
• Maintain strong communication across two reporting lines and ensure clarity around deliverables, timelines, and ownership.
• Support revenue-generating activity by ensuring marketing materials and listing updates are delivered accurately and on time.

Required Qualifications

• Advanced proficiency in Microsoft Office, especially PowerPoint.
• Proficiency in Adobe Suite, particularly InDesign, Photoshop, and Illustrator.
• Familiarity with AI tools or a demonstrated ability and willingness to learn and apply emerging technology to improve workflow efficiency.
• Demonstrated project management skills, including the ability to manage multiple projects, deadlines, and stakeholder requests simultaneously.
• Comfort working within established marketing technology platforms such as Egnyte, CoStar, Crexi, Campaign Breeze, and Buildout, or demonstrated ability to learn similar systems quickly.
• Ability to work independently with minimal supervision across cross-functional reporting lines.
• Strong attention to detail, organization, and follow-through.
• Ability to operate in a deadline-sensitive, high-volume production environment.
• Experience supporting multiple teams or stakeholders in a matrixed environment.
• Strong communication skills and the ability to coordinate effectively with brokers, operations teams, and marketing partners.

Working Conditions: Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.