Senior Manager, Payroll

00015 Store Support CenterLE_301 Hibbett Retail, Inc.

SUMMARY

The Senior Payroll Manager for North America supervises payroll and time/attendance operations across the United States, ensuring timely and accurate payroll processing in compliance with regional laws and regulations. This role involves managing a team of payroll professionals and vendor partners, collaborating with various departments, and optimizing payroll systems and processes to support the organization's strategic goals. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manages the payroll processing operations to ensure the accuracy of payroll, deductions and taxes while ensuring payroll processes align with federal, state, and local laws, including regulatory reporting, labor laws and tax obligations.
• Manages and audits payroll processes to ensure that employee data pertaining to pay rate, taxes, and deductions is 100% accurate and that pay is delivered on schedule.
• Sets strategy and direction for US  Operations in accordance with HR strategy initiatives and leads in the execution of key North America objectives and SLAs
• Ensures that all government reporting requirements for multi-state payroll taxes, withholdings, employer funded taxes and garnishments are met.
• Coordinates and oversees relationships with 3rd party payroll provider(s).
• Maintains internal controls for the payroll cycle.
• Prepares payroll-related financial account reconciliations for accuracy, compliance, and audit preparedness.
• Provides the accounting department with timely and accurate general ledger entries.
• Drive effective policy development, administrative oversight, responsiveness to customer needs, and timely communication across the organization.
• Keeps abreast of changes in federal, state, and local payroll and tax regulations to ensure compliance.
• Manages the preparation of necessary quarterly tax filings and the year-end payroll process including W-2 reporting.
• Lead new payroll implementations through the management and oversight of data needs and system configurations, driving standards in partnership with Digital HCM, HRIS, project teams and applicable vendor partners.
• Drive a demeanor of continuous improvement ensuring the compant is achieving standardization of processes and setups across all entities and that operations are effective and efficient in their delivery.
• Promote an internal customer service focus through effective leadership, supervision and development of staff. Address and resolve payroll-related issues and discrepancies promptly, ensuring employee satisfaction.
• Stays updated with software changes, coordinates testing of payroll system and signs off on testing to make sure it runs correctly.
• Provides troubleshooting to payroll software.
• Protects the company’s assets and financial information by ensuring the accuracy and effectiveness of internal control procedures and informing management and/or appropriate officials of potential fraud risk.
• After hours work periodically; as needed for payroll efficiency.

SUPERVISORY RESPONSIBILITIES

• This position directly supervises employees in the Payroll Department. It carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. This position maintains strong communication with Human Resources, Benefits, and other corporate departments.

QUALIFICATIONS

• Bachelor’s degree in Accounting or a related field or equivalent experience.
• 7+ years of related experience. 3+ years of management experience.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Seasoned judgement, driving execution, managing through systems skills needed.

REQUIRED SKILLS/ABILITIES

• LANGUAGE SKILLS
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• MATHEMATICAL SKILLS
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to demonstrate knowledge of generally accepted payroll principles.
• REASONING ABILITY
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to type, handle or feel; and talk or hear.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to moderate.

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