Senior Manager, Meetings and Events

Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS. With several marketed products and a diverse pipeline of early- to late-stage investigational assets, we aim to accelerate discovery, research, and development to bring novel therapies to patients sooner. For more information on SMPA, visit our website https://www.us.sumitomo-pharma.com or follow us on LinkedIn.

Job Overview

We are currently seeking a dynamic, highly motivated, experienced individual for the position of Senior Manager, Meetings and Events that will function as primary liaison for internal meetings and events.

Job Duties and Responsibilities

• Lead strategic and tactical development of internal meetings execution to ensure strong engagement with stakeholders
• Manage and negotiate any hotel needs, congress needs, destination management company (DMC), and all third-party contracts for all congresses and meetings
• Coordinate program details and produce a project timeline / working agenda that outlines all program deadlines and requirements 
• Conduct regularly scheduled meetings with third-party agencies and stakeholders throughout planning process and program to communicate registration, status meetings, and debriefs 
• Maintain proactive, positive, open line of communication with stakeholders to ensure understanding of expectations and satisfaction 
• Partner with third-party agencies to arrange their services 
• Monitor attrition dates and cancellation policies to ensure contracted services are executed within parameters 
• Work with finance to complete billing and invoicing 
• Manage third-party agencies program budget. Track and report expenses to stakeholders and communicate changes on a consistent basis 
• Handle multiple projects/demands effectively 
• Onsite meeting management and coordination 
• Responsible for forecasting, negotiating and reconciling all meeting related expenses 
• Monitor and track invoices and expenses ensuring expenses are within budget 
• Manage relationships with vendors including meeting planning vendors, production companies and any other vendor associated with the meeting 
• Collaborates with Marketing, Sales, and Medical Affairs to define exhibit and convention objectives. Serves as liaison with third-party company

Key Core Competencies

• Demonstrate communication and collaboration skills with an ability to manage and influence stakeholders in a matrix environment effectively 
• Exercise good judgment and make decisions that is appropriate for the organization 
• Results-driven, take initiative and ownership to accomplish work 
• Ability to demonstrate flexibility and embrace change in a dynamic, rapidly growing environment 
• Strive for continuous improvement and embrace innovative ideas in daily work 

Education and Experience

• Bachelor of Science/ Bachelor of Arts in a relevant scientific discipline 
• Minimum 8 – 12 (w/o Master’s) or 6 – 8 years (with Master’s) years of relevant experience in biotech or pharmaceutical industry  
• 3-5 years of meeting planning experience in pharmaceutical/biotech industry
• Must have experience managing meeting planning and vendor management
• Experience with CVENT required
• CMP certification, preferred

The base salary range for this role is $167,200 to $209,000. Base salary is part of our total rewards package which also includes the opportunity for merit-based salary increases, short incentive plan participation, eligibility for our 401(k) plan, medical, dental, vision, life and disability insurances and leaves provided in line with your work state. Our robust time-off policy includes flexible paid time off, 11 paid holidays plus additional time off for a shut-down period during the last week of December, 80 hours of paid sick time upon hire and each year thereafter. Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Confidential Data: All information (written, verbal, electronic, etc.) that an employee encounters is considered confidential.

Compliance: Achieve and maintain Compliance with all applicable regulatory, legal and operational rules and procedures, by ensuring that all plans and activities for and on behalf of Sumitomo Pharma America (SMPA) and affiliates are carried out with the "best" industry practices and the highest ethical standards.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Mental/Physical Requirements: Fast paced environment handling multiple demands. Must be able to exercise appropriate judgment as necessary. Requires a high level of initiative and independence. Excellent written and oral communication skills required. Requires ability to use a personal computer for extended periods of time.

Sumitomo Pharma America (SMPA) is an Equal Employment Opportunity (EEO) employer

Qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.