Senior Manager, Invoicing

Working at Allegis Global Solutions (AGS) is more than just a job. It’s a career. It’s a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "jobs" to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce that’s designed to harness human enterprise, you design a workforce that’s built for impact.

At AGS, we help companies all over the world transform their people into a competitive advantage. It’s not about filling seats. It’s about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.

With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clients’ organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges – from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Model™.

We also represent over 100 countries and speak dozens of languages. So as you’re building relationships and doing your job, you’ll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.

The Senior Manager, Invoicing, is a member of the AGS Finance and Business Solutions Leadership team and is instrumental in creating global alignment and consistency with invoicing processes and procedures while adhering to local laws and governance. This individual must possess strong interpersonal skills, organisational agility, and the flexibility to adapt to changing environments and shifting priorities. The Senior Manager, Invoicing will be the driver of strategic methodologies to deliver performance and productivity in accordance with the overall business goals and objectives.

Responsibilities:

Invoicing, Revenue Recognition and Supplier Payments

• Be accountable for invoicing for AGS EMEA.
• Review current invoicing processes and recommend streamlined, technology-enabled processes to improve operational efficiency and effectiveness
• Ensure invoices are delivered on time, with accuracy and quality, as well as in conformity with all regulations and business requirements. This should be done consistently across global operations, requiring significant partnership with global counterparts.
• Ensure end-to-end management of the invoicing lifecycle, from delivery of invoice to client, through error handling and payment to third-party suppliers. Ensure timely and accurate delivery of supplier payments, in accordance with contractual commitments.
• Ensure invoicing teams are providing financial reporting in support of accounting and commercial business partners for month-end reporting.
• Manage regular top-tier account reviews with senior management to drive issue resolution on outstanding blockers causing payment delays.
• Serve as the primary liaison between AGS Invoicing and Allegis Group Corporate Credit, partnering on customer credit risk assessments, collections strategy, dispute resolution, and aging management to ensure timely cash collection and minimise financial exposure

Leadership

• Lead, motivate and develop the UK- and India-based invoicing teams that support the EMEA business.
• Identify development opportunities, provide coaching and performance management
• Drive operational efficiencies by creating a growth mindset amongst the team
• Build strong relationships and work closely with Invoice Solution Design, Finance, Sales, and Client Delivery leadership, both regionally and globally, as it pertains to the organisation and delivery of the order-to-cash process.
• Identify and sponsor strategic initiatives aimed at improving the order-to-cash process, invoice accuracy and cash flow, while reducing operational costs.
• Coordinate extensively with other departments, specifically, but not limited to, Invoice Solution Design, Technology Operations, Client Delivery, Technology Solutions, Financial Operations, Accounting, Risk and Compliance, Accounts Payable, Allegis IS and Allegis Tax, to achieve successful delivery of invoice solutions.

Allegis Pay

• Partner closely with the Invoice Solution Design team to drive improvements to the Allegis Pay initiative; establish clear goals, objectives and priorities that communicate a vision, and ensure roadmaps and project plans are developed to action that vision and improve efficiency.
• Collaborate effectively with cross-functional stakeholders, including Invoice Solution Design, Legal, Tax, Financial Operations, and Risk & Compliance, to establish and maintain global invoicing standards aligned with Standard Operating Models
• Partner with the Allegis Tax Department to develop a high-level understanding of all related tax laws and implement processes to ensure proper invoicing.
• Ensure all new programmes are configured to meet invoicing standards, especially Allegis Pay standards.
• Help drive successful migration of all existing programmes to Allegis Pay by collaborating with all respective teams.

• Bachelor’s degree in business studies, or related major, or equivalent business experience.
• Ability to identify, develop and drive process improvement initiatives.
• Understanding of basic accounting principles, regulatory guidelines and audit processes.
• Ability to work with a distributed team in a global environment.
• Experience with a major financial ERP platform, such as PeopleSoft, SAP or Oracle Financials.
• Aptitude for understanding applications and technical solutions to invoicing processes.
• Travel as needed to various regions throughout NA, EMEA and India.
• Ability to form partnerships, lead teams, and influence leadership.
• Organisational agility and ability to get things done.
• Ability to assess performance and identify areas for improvement.

At AGS we operate a hybrid working policy – we recognise individuals want the flexibility of working from home but with the option to be in an office.  In line with our company policy, employees are expected to work from the office on Monday, Wednesday and Thursday. Our UK AGS office locations are Bracknell, London and Birmingham with client site locations across the UK. If you’re lucky enough to be within a commutable distance of one of our AGS collaborative offices, this will be your allocated work home but you’ll still have the piece of mind to flex your working week accordingly. On occasion some of our job adverts will state an in-office/on-site need but rest assured you’ll be with a wonderful team to work, develop and grow.

We want everyone to be able to perform at their best during our recruitment process and as a Disability Confident Committed employer, we will offer an interview to applicants with a disability or long‑term condition who best meet the minimum or essential criteria for the role. We want our recruitment process to be inclusive and accessible to all, so if you have a disability or long‑term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any adjustments, changes or do anything differently, please let us know by emailing [email protected] and we will do our best to make suitable arrangements.