Senior Manager, Global Meetings & Events

Job Description

This role will support the delivery of the Global Meetings and Events strategy by planning and overseeing preferred vendors to ensure seamless execution of highly complex events while fostering strong relationships with global teams and suppliers. The ideal candidate will exemplify role model behavior, setting a standard for excellence and collaboration across diverse, cross-functional teams, demonstrate strategic problem-solving, embody interpersonal skills with a global point of view, and appreciation for diversity to inspire a high-performing team. As a people manager within the organization, this role may have financial accountabilities and human resource responsibilities for assigned staff.

Duties & Responsibilities

• Advanced project management skills managing multiple projects, vendors, and processes.
• Supports team leadership to develop processes, set goals, and manage team members
• Manages a team of employees; coordinates resources and sets priorities to meet operational objectives.
• Advanced meeting planning skills to plan and oversee complex, high touch, large meetings.
• Consult, guide, and navigate team members, vendors, and Business Owners through complex logistical planning, adherence to HCP compliance and transfer of value, meeting best practices and strategy, collaboration with cross functional teams, and expectation of deliverables.
• Identify and resolve day-to-day and complex matters related to project requirements, cross-functional processes, and vendor management operations.
• Build and maintain strong partnerships with Business Owners and consult on meeting goals & objectives to provide strategic support solutions.
• Identify, analyze, and interpret data trends and prepare summary and data visualizations to support decision-making and process improvements.
• Stay up to date on industry trends including hospitality, travel, audio visual/production and technology to understand, learn, and implement continuous improvements and a high standard of excellence across the team.
• Vigilant individual and team adherence to internal & HCP compliance, transparency rules and reporting, and GDPR requirements.
• Creates PowerPoint Slide Decks for Senior Leaders of GM&E to show current department trends and provide recommendations
• Ability to travel domestically and globally at least 30-40% of time.

Education and Experience:

• 7+ years of meeting & event planning experience with minimum 2 years of people management experience
• Advanced Spanish Speaker
• Previous Pharmaceutical Experience a plus
• Advanced meeting planning experience.
• Enhanced supplier/vendor management experience
• Strong organization and time management skills, ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders.
• Proven leadership skills and experience being part of a team with ability to coach and mentor multiple team members.
• Superior contract negotiations skills with in-depth understanding of hotel and venue legal and business terms. Ability to guide negotiations of venue and vendors contracts, securing the best possible terms to provide Vertex with the most flexibility, financial security and cost saving opportunities.
• Advanced verbal and written communication skills, comfortable in group and individual presentations across all levels of the organization. Ability to interface with the C-Level Suite while conducting Business Review Meetings.
• Advanced group and individual presentation skills to stakeholders and Senior Leadership using compelling data and insights
• Advanced Knowledge of HCP Compliance regulations and ability to apply critical thinking to identify and escalate compliance risks to the Office of Business Integrity & Ethics while adhering to and implementing guidelines and monitoring team adherence.
• Proven ability to manage and develop a high-performing team, driving the highest level of customer service, team collaboration, and a culture of innovation.
• Experience overseeing the annual performance review process, evaluating & measuring employee performance and achievements.
• Committed to delivering the highest level of customer service.
• Flexibility and ability to successfully navigate ambiguity and succeed in a rapidly changing, fast-paced, deadline-driven environment with multiple priorities.
• Analytical mindset with ability to glean insights from data, make strategic recommendations, streamline processes, and communicate in a compelling, visual way.
• A desire to be part of a highly innovative company aimed at transforming the lives of people with serious diseases, their families and society.
• Proficient in Microsoft Office suite.
• Prior working knowledge of Cvent Event Management software program.
• CMP and or CMM Certification (a plus but not required)

Flex Designation:

Hybrid-Eligible Or On-Site Eligible

Flex Eligibility Status:

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected]