Senior Manager, Company Secretarial Services

Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

Principal Duties & Responsibilities: 

• Advising the Board Chairman, all Board Committee Chairmen, and the CEO on all Board related matters – providing strategic insights into board strategy especially on Board governance, composition, appointments, and management of shareholders.
• Management of all company secretarial related matters and other relevant Prudential Group company from time to time.
• Ensure compliance with all statutory and regulatory requirements as well as corporate governance guidelines.
• Facilitating the administration of all shareholder actions including but not limited to corporate exercises and declaration and transmission of dividends.
• Leading the conversation with all stakeholders within the company to ensure the appropriate level of engagement between management and the Board.
• Coordinate and attend Board, Board Committee, Management Committee and Shareholders’ meetings and follow up on matters arising from the meetings.
• Prepare and review resolutions, minutes of meetings, board papers, amongst others.
• Assemble systems and processes, research and analysis of industry practices and procedures and setting checks and controls for timely and effective delivery of services.
• Ensure proper maintenance of statutory books, administrative records and updating of register of members, directors, secretaries, charges, substantial shareholders.
• Ensure a successful corporate governance framework through creation of policies or existing policies which are in alignment.
• Any other duties/responsibilities as may be included from time to time.

Job Specification:   

• ICSA qualification and a member of MAICSA.
• Minimum 8 years working experience in corporate secretarial practice.
• Sound knowledge of Companies Act 2016, Bank Negara Malaysia Guidelines and other relevant statutory and regulatory requirements.
• Proficient in both written and spoken English, strong interpersonal skills, mature and of a pleasant disposition.
• Experience in dealing with Board members.
• Experience in dealing with regulatory authorities such as the Companies of Malaysia and Bank Negara is an added advantage.
• Independent, results-oriented and a team player.

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.