Senior Management Assistant

About Us:

We are brand builders who focus our passion and creativity to build Calvin Klein and TOMMY HILFIGER into the most desirable lifestyle brands in the world and at the same time position PVH as one of the best-performing brand groups in our sector. Guided by our values and enabled by our scale and global reach, we are driving fashion forward for good, as one team with one vision and one plan. That’s the Power of Us, that’s the Power of PVH+.   

One of PVH’s greatest strengths is our people. Our collective desire is to create a workplace environment where every individual is valued, and every voice is heard, and we are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. Learn more about Inclusion & Diversity at PVH here.

The Position

The role primarily includes supporting the Senior Vice President IT EMEA & Global IT Tommy Hilfiger and the Senior Vice President Infrastructure & Operations as a
Senior Management Assistant, providing administrative support, calendar management, preparing presentations, and being an ambassador for the department. The scope also includes basic Communications & Organizational responsibilities such as support with hosting events for the respective Senior Vice President domains, etc.
You should enjoy being the main contact, juggling many things at once, and have a “can do” attitude. This role is perfect for someone who enjoys a dynamic and fast-paced environment and loves to be at the center keeping things moving seamlessly.

Key Responsibilities

Include but not limited to:
Calendar and Email Management

• Efficiently manage complex calendars, prioritizing and scheduling meetings and appointments, considering various time zones globally.
• Proactively identify and highlight important tasks and meetings, ensuring the leaders are promptly reminded.

Meeting Support

• Video conferencing set up.
• Attend and participate in all team meetings, taking detailed notes, and disseminating information to the team.
• Collaborate with stakeholders to organize and execute small events, providing on-site support as necessary.

Communication and Relationship Building

• Act as a liaison between the leaders and internal/external stakeholders, maintaining strong professional relationships.
• Work closely with other management assistants across the business, fostering collaboration and sharing best practices.

Travel Planning

• Coordinate domestic and international travel arrangements for the leaders, including flights, accommodations, and ground transportation.

Presentation Support

• Assist in the creation of basic presentations, gathering input and guidance from the executive, ensuring clarity and professionalism.

Expense Management

• Facilitate timely completion and submission of monthly expenses for the leaders, ensuring accuracy and adherence to company policies.
• Process expense reports from team members, obtaining approvals from the leaders within one week of receipt.

Purchase Orders and Invoices

• Raise purchase orders and ensure invoices are processed accurately and promptly in applicable systems.
• Monitor and track invoice approvals, following up with the leaders to ensure timely processing within one week of receipt.

The Ideal Candidate

• Experience: Minimum 3 years of experience as a Management Assistant or similar role, preferably supporting senior-level executives in a fast-paced environment.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
• Organization: Exceptional organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Tech-Savvy: Proficient in Microsoft Office Suite and calendar management tools. Experience with Concur or similar expense management systems is a plus.
• Networking: Medium network within the industry, with the ability to build and maintain relationships effectively.
• Proactive: Self-motivated and proactive with a high level of initiative and attention to detail.
• Team Player: Collaborative mindset, with the ability to work effectively as part of a team and provide support to other management assistants as needed. "Can do" attitude is a pre.

Your Wellbeing is Our Priority

In the heart of Amsterdam, PVH is home to the global headquarters of Tommy Hilfiger and the European offices of Calvin Klein.  

• Wellbeing: exclusive onsite gym and fitness classes, personal training, meditation studio, sports clubs, in-house physio, and receive access to our nutritional and wellbeing programs 

• Campus: extensive food and beverage offerings, top-notch restaurant, barista coffee bars, sky bar, monthly social events, weekly Thursday drinks, game nights, and campus-themed activities that will keep your social life busy 

• Develop your career: whether you lead a team or contribute your own expertise, everyone is a leader at PVH. PVH University curates and delivers training programs for you to continuously develop your professional and personal goals 

• Be at the forefront: stay closely connected to our brands, CALVIN KLEIN and TOMMY HILFIGER, and be a part of seasonal market launches, sample sales and receive employee discounts! 

Check out our Amsterdam Campus here.

PVH Corp. or its subsidiary ("PVH") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications without regard to race, ethnicity, color, sex, gender identity or expression, age, religion, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH is also committed to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential.