HBX Group is the world’s leading technology partner, connecting and empowering the world of travel. We’re game-changers, disruptors, the people who bring together local and global brands in accommodation, transport, activities and payments through our network of 300,000 hotels worldwide, 60,000 hard to reach high value clients such as tour operators, travel agents and loyalty schemes across 140 source markets. We are tech-driven, with a customer-first philosophy, and commercial teams whose knowledge and relationships on the ground are second to none. And of course we have an amazing team! Our people, Team HBX Group, are the beating heart of the company who we encourage to ‘move fast, dream big and make the difference’ every day. In fact, we believe that it is tech + data + people that truly sets us apart in the market, alongside our ‘global approach, local touch’ mentality. We’re headquartered in Palma, Mallorca and employ around 3,500 people worldwide.
JOB DESCRIPTION:
HBX Group is the world’s leading technological partner, connecting and empowering the world of travel. We bring together global and local brands in accommodation, transport, activities, and payments, supported by a network of more than 300,000 hotels and 60,000 hard‑to‑reach high‑value clients across 140 source markets. We are tech‑driven, customer‑first, and powered by an amazing team.
At HBX Group, we believe that tech + data + people is what truly sets us apart, guided by our global approach and local touch.
We are seeking a detail‑oriented, organized, and proactive professional to join our Commercial Legal team. This role is responsible for supporting the commercial legal function, ensuring that the group remains compliant with local commercial requirements across jurisdictions, and acting as a liaison with Finance, HR, Tax, and Accounting for matters related to intragroup agreements, approval of annual accounts, review of financing agreements, and operational facilitation of commercial entities individually and as a group.
This position will also oversee the review of drafted documents and coordinate with directors, external advisers, and local offices worldwide to secure input, signatures, and finalization of documentation. Additionally, the role manages and coordinates external company secretarial advisers and external legal counsel.
Responsibilities- Provide company secretarial support for the finance function, including facilitating the approval of annual financial statements for all group entities to meet local compliance requirements across jurisdictions, and performing UBO‑related filings.
- Draft and review legal documentation such as board minutes, powers of attorney, intercompany contracts and loan documents, share certificates, and statutory registers.
- Oversee the correct maintenance of commercial books.
- Review finance and commercial treasury contracts.
- Work collaboratively with multidisciplinary teams including operations, business, finance, tax, legal, accounting, and compliance to achieve optimal outcomes for the company.
- Engage in daily communication with external advisors; support internal departments by effectively managing outside counsel and other external resources.
- Assist with completion of KYC requirements and gathering signatures for documents.
- Manage general administrative tasks including organizing company secretarial data (Blueprint/Diligent Companies), maintaining internal folders, preparing spreadsheets, booking couriers, and coordinating signatures.
- Coordinate notary, courier, and translation services as required.
- Experience in commercial legal, company secretarial, or governance roles within multi‑entity environments.
- Strong understanding of cross‑jurisdictional commercial compliance.
- Skilled in drafting and reviewing commercial documents and intercompany agreements.
- Experience supporting annual accounts approval processes.
- Ability to coordinate directors, external advisers, and internal teams.
- Comfortable managing external legal and company secretarial providers.
- Experience handling KYC processes and document execution workflows.
- Highly organized, detail‑driven, and efficient in managing multiple tasks.
- Proficient with Blueprint / Diligent Companies or similar tools.
- Strong communication skills and a proactive, solution‑oriented approach.
At HBX Group, we believe that diversity drives innovation and makes travel a force for good.
We are committed to creating an inclusive workplace where everyone feels valued and respected.
Join us and be part of a team where equal opportunities truly make a difference.
You will have the opportunity to work for a company that is going through significant change in becoming the world´s leading travel services provider. We are looking for people that are ready to ride the wave in this exciting journey.
As well as an attractive benefits package you will be able to work:
Within an innovative, engaging and multicultural environment.
Have the opportunity to build strong and lasting business relationships and friendships from around the world.
Have the opportunity in developing your career locally or within one of our beautiful working locations across the globe.
Skills Required
- Experience in corporate legal, company secretarial, or governance roles within multi-entity environments.
- Strong understanding of cross-jurisdictional corporate compliance.
- Skilled in drafting and reviewing corporate documents and intercompany agreements.
- Experience supporting annual accounts approval processes.
- Ability to coordinate directors, external advisers, and internal teams.
- Comfortable managing external legal and company secretarial providers.
- Experience handling KYC processes and document execution workflows.
- Highly organized, detail-driven, and efficient in managing multiple tasks.
- Proficient with Blueprint / Diligent Companies or similar tools.
- Strong communication skills and a proactive, solution-oriented approach.
What We Do
Hotelbeds are global leaders in the TravelTech space, connecting and empowering businesses by facilitating bridges in the ever-changing and expanding travel ecosystem. Our cloud-based technology platforms offer fast and simple access to a global network of travel products, from accommodation to ancillaries and payments, while rich data and intelligence helps to generate demand. By operating exclusively in the B2B arena, we are uniquely placed to drive growth for our partners without competing for the end customer. Our teams of 3000+ experts on the ground provide local expertise and support to boost trading even further, even in the most hard-to-reach spaces. Our unique blend of technology, data and passionate people serves as a catalyst for B2B travel players aiming to unlock their full potential.
