Senior Lead, Project Management

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work. 

About the Role

The Senior Lead, Project Management owns a portfolio of projects either internal (large capital improvements & remodels) or initiated by Sales (customizing our existing portfolio for enterprise clients). They coordinate a cross-functional internal team and engage third party vendors to drive their projects towards successful completion. 

The Senior Lead, Project Management will be required to travel as necessary to maintain a presence across all of their projects. The territory's scope currently includes London, Dublin, Cambridge, and Manchester, and could expand in continental Europe depending on the pipeline.

The Project Manager will need to engage with a diversity of internal and external stakeholders: 

• Landlords, Brokers, Architects, Engineers, Planning Authorities, Facilities Managers

• Corporate Clients

• Internal Design, Supply Chain, Cost Management, Information & Communication Technology, Sales, Operations, Legal teams

The ideal candidate will be knowledgeable about retail fit-out, architecture, construction, and real estate industries; engage directly with clients, and be able to effectively juggle competing priorities. Candidates must thrive at interfacing with a multiplicity of stakeholders to develop creative, cost effective solutions that meet customer requirements.

The candidate should also have strong communication and organization skills, and an ability to distill an intricate situation down into a clear, measurable project delivery plan. 

Lastly, they should demonstrate that they are self-motivated, a great teammate, and have a passion for design and construction.

• Manage multiple projects at a time and prioritize workload to ensure that project timelines are met

• Work with the Sales and Account teams on the development and presentation of custom proposals which includes test fits/layouts, cost estimates and project schedules

• Provides advisory services to the Sales team and the client to provide competitive solutions on customization requirements and to implement them diligently in the program

• Be the first point of escalation for end-to-end project matters

• Be responsible for coordination of resources including cross-functional teams such as Design, ICT, Security, Project Management, Cost Management, and Arts & Graphics

• Continuously maintain reporting data for their projects using our Procore platform and report weekly to a Senior Project Manager

• Collaborate with the commercial and legal teams to ensure that all commercial terms (lease agreements and member agreements) are in the company’s best interests

• Effectively identify, raise and resolve project risks and issues using standard company processes and systems

• Control the compliance of the end-to-end project with WeWork standards and best practices

• Scope out responsibilities for external stakeholders, proactively communicate and disperse information

• Maintain a primary financial oversight on the project, with the help of the cost management team or an external quantity surveyor

• Collect all final project documentation in accordance with company standards 

• Identify and assist with day 2 issues if their requirements extend

• Implement standard operating procedures for project management across the Development organization

• Ensure compliance with all standard processes and company policies

About you

• 2-4 years of experience with project management principles including schedule management, resource assignment and risk reporting

• Experience handling construction budgets and reporting out on that budget

• Ability to distill an intricate situation down into a clear, measurable project delivery plan

• Knowledge of projects pertaining to real estate development and/or construction

• Excellent communication skills

• Understanding of architectural and interior design standards and drawings

• Basic MEP system knowledge and basic understanding of construction and planning regulations related to fire safety and occupancy

• Understanding the role of the Principal Designer and the CDM Regulations

• Command of project management principles, tools and management reporting

• Ability to travel to job sites (London, Dublin, Cambridge, and Manchester)

• Nice to have: Procore training 

Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.