The Role
Lead and manage IT projects, aligning stakeholders and ensuring timely delivery within budget. Oversee project performance, manage risks, and foster team collaboration.
Summary Generated by Built In
We are hiring a Project Manager (IT Projects) to lead, plan, and deliver technology initiatives that are essential to our business success. In this strategic role, you will coordinate cross-functional teams, align clients and internal stakeholders, and ensure projects are delivered on time, within budget, and to the agreed quality standards.
As the central point of communication, you will translate client requirements and strategic objectives into actionable plans and measurable deliverables, proactively manage risks and dependencies, and create a collaborative, accountable project environment. Your contribution will generate tangible business impact, strengthen client trust, and support long-term organizational goals.Key Responsibilities
Project Management
Education & Certifications
As the central point of communication, you will translate client requirements and strategic objectives into actionable plans and measurable deliverables, proactively manage risks and dependencies, and create a collaborative, accountable project environment. Your contribution will generate tangible business impact, strengthen client trust, and support long-term organizational goals.Key Responsibilities
Project Management
- Define project scope, objectives, deliverables, and success criteria with relevant stakeholders.
- Create and maintain detailed project plans including timelines, resource allocation, and budgets, with regular updates.
- Monitor progress to ensure projects remain on track with scope, cost, time, and quality requirements.
- Identify, assess, and manage risks, issues, and dependencies proactively to minimize impact.
- Apply appropriate project management methodologies (Agile, Waterfall, Hybrid) based on project context.
- Ensure proper change management processes for scope changes and align with business needs.
- Maintain complete and accurate documentation throughout all phases of the project.
- Coordinate internal teams and external vendors to achieve project objectives.
- Organize and facilitate project meetings, including kick-offs, status updates, workshops, and retrospectives.
- Clarify team roles and responsibilities to avoid overlaps and improve efficiency.
- Create a motivating, collaborative environment that drives accountability and performance.
- Support professional development of team members through feedback, coaching, and mentorship.
- Act as the primary point of contact for internal and external stakeholders.
- Ensure clear, transparent, and regular communication regarding progress, risks, and decisions.
- Translate client requirements into measurable deliverables that address real business needs.
- Provide stakeholders with visibility and facilitate informed decision-making through structured reporting.
- Build and maintain long-term trust by consistently delivering value and measurable outcomes.
- Track and report on key performance indicators (KPIs) and service-level agreements (SLAs).
- Prepare executive-level presentations for steering committees and board meetings.
- Escalate critical issues in a timely manner and recommend appropriate solutions.
- Ensure project objectives remain aligned with organizational strategy and business priorities.
- Contribute to continuous improvement of project management tools, processes, and methodologies.
Education & Certifications
- Bachelor’s degree in IT, Business, Engineering, Management, or related discipline.
- Project Management certifications such as PMP, PRINCE2 Practitioner, Agile/Scrum Master, SAFe Agilist, or PMI-ACP are highly valued.
- Additional certifications in Change Management or Risk Management are an advantage.
- Minimum 5 years of experience in project management, including at least 2 years in IT or technology-related projects.
- Proven track record in delivering complex projects on time, within budget, and meeting quality standards.
- Experience managing geographically distributed or multicultural teams.
- Successful management of projects across diverse areas such as IT, finance, operations, systems implementation, or organizational transformation.
- Familiarity with digitalization initiatives, process optimization, and change management is a plus.
- Experience managing projects with significant budgets and multiple stakeholders.
- Deep knowledge of project management methodologies (Agile, Scrum, Waterfall, Hybrid) and the ability to adapt them to specific contexts.
- Proficiency with project management and collaboration tools: MS Project, Jira, Confluence, Trello, Smartsheet, Asana, Monday.com (or similar).
- Strong understanding of budgeting, forecasting, cost tracking, and resource optimization.
- Familiarity with procurement processes, contract management, and vendor collaboration.
- Ability to leverage reporting and visualization tools such as Power BI, Tableau, and advanced Excel.
- Good understanding of risk management, quality assurance, and governance processes.
- Inspirational leadership skills and the ability to motivate and guide multidisciplinary teams.
- Strong negotiation and influencing abilities to align divergent interests and build consensus.
- Results-oriented mindset with resilience under pressure and commitment to deadlines.
- Strategic thinking and analytical mindset for anticipating issues and identifying solutions.
- Flexibility and adaptability to manage changing contexts and priorities.
- Strong stakeholder management skills with a client-focused approach and relationship-building ability.
- Effective time management and prioritization skills to manage multiple projects simultaneously.
- Innovative Environment: Be part of a forward-thinking organization that values creativity and encourages cutting-edge solutions to drive efficiency and transformation.
- Collaborative Culture: Work with diverse, talented teams in an environment that fosters teamwork and innovation.
- Impactful Work: Make a real difference by optimizing processes, enhancing customer experiences, and contributing to organizational success.
Top Skills
Advanced Excel
Asana
Confluence
JIRA
Monday.Com
Ms Project
Power BI
Smartsheet
Tableau
Trello
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The Company
What We Do
TotalSoft is a key provider of business software solutions (ERP, HCM, CRM, Healthcare, BI) in Central and Eastern Europe, with a team of over 600 specialists and projects in more than 40 countries across four continents.
TotalSoft’s flagship B2B solution is Charisma Business, a powerful software suite trusted by over 1,000 clients. With a history spanning more than 28 years, Charisma is driving significant changes in industries like financial services, retail, distribution, production, construction, agriculture, energy, medical, and services.
TotalSoft is a fully owned subsidiary of Logo, the largest independent software provider in Turkey (www.logo.com.tr/en).
For more information, please access: www.totalsoft.ro and www.charisma.ro
