Senior Human Resources Coordinator

Job Description

We have an exciting opportunity for a Senior Human Resources Coordinator at UL Research Institutes and UL Standards & Engagement, based in our Evanston, IL office.

The Senior Human Resources Coordinator plays a key role in supporting the Human Resources Business Partner (HRBP) team with the development, implementation, and delivery of HR programs. This position collaborates closely with HRBPs and other teams across the organization to ensure the successful execution of initiatives in employee onboarding, talent and performance management, employee relations, compensation, recognition programs, and learning and development. Additionally, the Senior Human Resources Coordinator manages day-to-day HR activities, fosters a positive employee experience, and responds promptly to inquiries and requests. 

UL Research Institutes and UL Standards & Engagement

At UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk, created new safety standards and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

What you’ll learn and achieve:

As the Senior Human Resources Coordinator, you will play a key role in the rapid growth of UL as you:

• Partners with the other members of the HRBP team in the development, implementation and delivery of HR programs including employee onboarding, talent and performance management, employee relations, compensation, recognition awards, learning and development, and policies and procedures.

• Manages and enhances the employee orientation and onboarding program to ensure a consistent, engaging, and scalable experience across the organization.

• Partners with HRBPs to deliver strategic, high-impact HR support to our internal stakeholders that enhances the employee experience and drives organizational success.

• Serves as a first point of contact for internal and external HR-related inquiries, ensuring timely response, appropriate escalation, and consistent communication of HR policies and procedures.

• Enters and maintains accurate employee data in HR systems (including Workday); conducts tests and audits, resolves discrepancies, and generates standard and ad-hoc reports.

• Identifies opportunities and work with the HR team to implement improvements to HR processes and employee experience.

• Coordinates the development of new or revised programs and policies by gathering, analyzing, and summarizing research data, and making recommendations and suggestions for improvement.

• Prepares and disseminates HR-related documents, such as employment verification letters, disciplinary letters, and employee communications.

• Contributes to other departmental and cross-functional activities as required

What you’ll experience working at UL Research Institutes and UL Standards & Engagement: We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

• People: Our people make us special. You’ll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today’s global challenges require.

• Interesting work: Every day is different for us here. We see what’s on the horizon and use our expertise to build the foundations of a safer future. You’ll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.

• Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs.

• Values. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.

• Total Rewards: All employees at UL Research Institutes and UL Standards & Engagement are eligible for bonus compensation based on the level of the position. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.

What makes you a great fit:

While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:

• Exceptional interpersonal skills with a strong collaborative mindset to build effective partnerships across all levels of the organization.

• Intellectual curiosity and a proactive approach to understanding the organization’s mission, leadership priorities, and how HR strategies align with company goals.

• Outstanding written, verbal, and presentation skills, with the ability to clearly articulate and promote the organization’s mission and vision.

• Strong problem-solving skills and initiative to identify issues and concerns as they arise and recommend practical solutions for improvement.

• Analytical skills to create and analyze qualitative and quantitative data and reports.

• Superior organizational ability, attention to detail, adaptability, and responsiveness to thrive in a fast-paced, collaborative environment.

• Unwavering professionalism, confidentiality, and integrity in all interactions and decisions.

 Professional education and experience requirements for the role include:

• Bachelor’s degree or equivalent in Business Administration, Human Resources, Psychology, Communication, or related discipline

• Minimum of 3 years of progressive HR experience, preferably in a generalist or coordinator capacity.

• Experience with MS Office. Higher level skills in Excel and PowerPoint is required.

• Experience working with a Human Capital Management System or an Applicant Tracking System.

• Experience with Workday is preferred.

About UL Research Institutes and UL Standards & Engagement

UL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.

Our affiliate, UL Solutions, stands alongside us in working for a safer and more sustainable world.  UL Solutions conducts testing, verification and certification, and provides training and advisory services, along with data-driven reporting and decision-making tools, for customers around the world.

To learn more, visit our websites UL.org and ULSE.org.

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