Senior Executive - Technical

Job Title

Job Description Summary

Job Description

BUSINESS LINE            Integrated Facilities Management
REPORTING TO    C&W Facilities Manager (Site) / Client Facility Manager
PRINCIPAL GOALS:             
•    Achieve timely and efficient delivery of Facility Management services to Client location.
•    Support business needs in accordance with the SOW, Service Levels and Key Performance Indicators. 
DUTIES AND RESPONSIBILITIES
•    Shift scheduling and attendance tracking of all M&E vendor staffs.
•    Conduct Regular briefing/de-briefing on day-to-day activities.
•    Ensuring Grooming standards are adhered by all M&E vendor staffs.
•    Reporting of attrition to reporting manager & coordination with vendor for necessary closure.
•    Co-ordinate with M&E vendor for conduction monthly vendor performance review.
•    Coordinate with M&E Vendor for conducting monthly training program.
•    Planned preventive & predictive maintenance are carried out as per inhouse 52week schedule and updated accordingly.
•    Daily visual inspection conducted and updated as per checklist.
•    Energy consumptions are recorded and tracked for variations on daily basis.
•    Energy and BTU consumptions are recorded and tracked for variations on daily basis.
•    Track of non-returnable gate pass for disposing equipment’s behind repairable conditions and scrap materials.
•    Ensure the EB/DG/HVAC consumptions and manpower status are tracked and monitored for accuracy on daily basis and submission of daily report before start of next day operations.
•    All the Checklist, logs, PPM activities are cross checked on daily basis and daily report submitted before start of next day operations.
•    Reporting of abnormalities during routine walk through.
•    Ensure audit observations are tracked for closure.
•    Appropriate work permits to be issued after assessing the area as per safety precaution mentioned in the checklist and renewed day to day basis.
•    Ensure Incident reporting system followed properly.
•    Ensure LOTO process, work permit process followed on ground.
•    Submission of work completion certificate in coordination with the Technical Manager based on the PO for invoice processing.
•    Reconciliation of utility expenditure V/s readings.
•    Responsible for weekly & monthly reports submission on operations.
•    Overseeing all technical operation and ensure PPM is carried out as per the schedule.
•    Co-ordination with OEM/AMC vendor for any breakdown and maintenance calls, ensure escalation matrix is followed religiously.
•    Coordinating with LAB team for support required for new & upcoming equipment’s.
•    Coordinating with the client for works during project execution stage.
•    Responsible for timely closure of technical tickets raised on FAMIS 360.
•    Preparing the asset details for uploading in FAMIS 360.
•    Coordinating with the logistic team for material movement (lab equipment’s).
•    Coordination with technical manager for removal of scrap/debris from site.
•    End to end Project (New Project and Refurbishment ) handling and handing over
DUTIES AND RESPONSIBILITIES
•    Responsible for site Legal Register & liaison with landlord and regulatory authorities.
•    Responsible for the statutory reports such as test reports / returns filing / request letters are submitted to Government authorities whenever applicable.
•    Planning and ensuring EHS trainings for team members are executed as per training calendar.
•    Coordinating with approved vendors for environmental monitoring (Water testing, Food testing, Swab, Noise monitoring & Indoor air quality monitoring, etc.).
•    Conducting mock drills and Emergency preparedness trainings with detailed reports.
•    Responsible seamless operations of Medical Health Centre.
•    Coordinate with approved vendor for Bio Medical Waste disposal.
•    Verifying & Issuing work permits for the contractor’s activities.
•    Conducting random audit during contractor’s activities and identification of unsafe act/conditions & implementation corrective actions.
•    Daily/Weekly site walk through/rounds to ensure if any safety deviations and finding the suitable control measure for the same.
•    Conducting quarterly builder audit.
•    Conducting periodical internal Audits and base kitchen audits.
•    Weekly safety critical equipment’s inspection as per EHS calendar.
•    Monthly Transport vehicles inspection.
•    Preparing of a detailed Incident Report with root cause analysis for documenting any minor/major incidents at site. Highlighting the same on mail communication or telephonic call if necessary.
•    Preparing monthly management review report for client submissions.
•    Part of COVID Support Team – wearable devices/tag management, monitoring minimal stock to manage the site, gateways & testing pods checking.
•    Taking care of Service Now tickets
•    Coordinating for RTPCR tests (at site as well as home sample collection) and maintaining track records of the same.
•    Tracking regular complaints in coordination with the MHC team.
•    Conducting various initiatives to strengthen overall EHS performance, (Environmental Day, National Safety Day, etc).