The Role
Ensure procurement compliance with group policies; manage vendor onboarding, contracts, evaluations and records; support ISO/Business Excellence audits; drive process improvements and cost savings; coordinate CAPEX/OPEX approvals, finance, ISD and central sourcing; monitor KPIs and prepare management reports.
Summary Generated by Built In
Senior Executive – Procurement
JOB ACCOUNTABILITIES
- Ensure full compliance with Hayleys Advantis Limited Group Procurement Policies across all procurement activities
- Maintain oversight of approved vendor agreements for Sri Lanka Shipping Company Limited and Intermarc Marine Services, including timely renewal follow-ups and systematic maintenance of contractual records
- Manage the supplier onboarding and registration process in strict accordance with Group Procurement Policies and governance standards
- Coordinate and conduct periodic vendor evaluations in line with approved guidelines, engaging relevant internal stakeholders to ensure objectivity and consistency
- Maintain comprehensive records of supplier quotations, evaluation documentation and comparative analysis sheets for audit and reference purposes
- Ensure the effective operation and continuous improvement of the Quality Management System (ISO), Business Excellence (BE) framework and other management initiatives
- Plan and conduct internal audits and facilitate external audits by coordinating required documentation and stakeholder participation
- Implement process improvement initiatives aligned with Business Excellence objectives and monitor their effectiveness, including the tracking of cost savings and operational efficiencies
- Coordinate closely with the Finance Team to ensure accurate, timely, and uninterrupted processing of vendor payments
- Prepare, submit and follow up on CAPEX and OPEX approval requests in advance to support the timely procurement of spares and services
- Liaise with Group Sourcing functions to prepare and submit required procurement-related reports and documentation and participate in central procurement meetings as required
- Coordinate with ISD teams on procurement related system enhancements and software development
- Monitor compliance with internal KPIs and present consolidated monthly performance reports to management
MINIMUM KNOWLEDGE/ EXPERIENCE / TRAINING / QUALIFICATIONS REQUIRED FOR POSITION
- Bachelor's Degree in Purchasing / Supply chain management / Logistics from a reputed University or institute
- Minimum of 2-3 years of experience
- Good spoken and written communication skills
- Ability in multitasking and customer service skills
- High level of IT proficiency
Skills Required
- Bachelor's Degree in Purchasing, Supply Chain Management or Logistics
- Minimum of 2-3 years of procurement or supply chain experience
- Good spoken and written communication skills
- Ability to multitask and strong customer service skills
- High level of IT proficiency
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The Company
What We Do
Hayleys Advantis Limited is the transportation and logistics arm of Hayleys PLC with over 50 years of industry presence. As a pioneer in providing integrated logistics solutions, the company represents some of the world's foremost shipping lines, international freight forwarders, and the largest air express transportation company in Sri Lanka, specializing in international freight management, marine services, and terminals and engineering services.
