The Role
Provides administrative, financial, and logistical support to Group Legal. Responsibilities include office administration, calendar and meeting coordination, invoice and vendor payment processing, budget tracking, legal spend and contract records, procurement support, and planning events, training, and stakeholder engagements. The role requires discretion with confidential legal matters, strong organization, effective communication, multitasking, and proficiency with common office software.
Summary Generated by Built In
[What the role is]
This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements.[What you will be working on]
Responsibilities
Office Administration
- Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital)
- PA duties including coordinating calendars/meetings, meeting logistics for senior Group Legal management and Internal Audit Unit.
- Liaise with internal units/divisions/groups on Group Legal’s operational needs
- Maintain department supplies, equipment, and office resources
- Ad-hoc duties as assigned
Invoicing & Finance Support
- Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment
- Track budget utilisation and flag variances to senior Group Legal management
- Maintain records of legal spend, retainer agreements, and vendor contracts
- Support procurement processes for external legal services, vendors and service providers within procurement guidelines
Events & Engagement
- Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements (internal and external)
[What we are looking for]
Requirements
- Minimum 5 years related working experience. Relevant experience in public sector will be an added advantage
- Proficiency in MS Office, Outlook, Teams and the ability to learn company-specific software if required
- Good oral and written communication skills
- Proactive mindset with an interest in improving processes and adopting legal technology, including AI-enabled tools
- Strong organisational skills, discretion with confidential legal matters, and ability to manage multiple priorities
- A team-player
#LI-IT2
Skills Required
- Minimum 5 years of related working experience
- Proficiency in Microsoft Office
- Proficiency in Microsoft Outlook
- Proficiency in Microsoft Teams
- Ability to learn company-specific software
- Good oral and written communication skills
- Proactive mindset and interest in process improvement and legal technology, including AI-enabled tools
- Strong organizational skills and ability to manage multiple priorities
- Discretion with confidential legal matters
- Team-player attitude
- Relevant public-sector experience
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The Company
What We Do
The Singapore Economic Development Board (EDB) is a government agency responsible for strategies that enhance Singapore’s position as a global centre for business, innovation, and talent. It undertakes investment promotion and industry development.
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