Senior Executive Assistant

Job Title: Senior Executive Assistant

1. Initiative Tracking & Governance

• Track progress of all strategic initiatives, projects, KPIs, and action items driven by leadership.
  
• Ensure business units meet deadlines, escalate delays, and drive accountability.
  
• Maintain initiative trackers, matrices, and compliance logs.
  

2. Auditing & Operations Oversight

• Conduct periodic audits of processes, deliverables, internal reports, and project progress.
  
• Validate data received from cross‑functional teams and ensure accuracy.
  
• Identify gaps, highlight risks, and recommend corrective actions.
  

3. Dashboard Management & Reporting

• Create, maintain, and update management dashboards on:
  
• Operational KPIs
  
• Strategic initiative progress
  
• Financial and performance metrics
  
• Weekly/monthly business reviews
  
• Prepare MIS reports, executive summaries, and data-driven presentations for leadership.
  

4. Data Analysis & Insights

• Analyze data to identify trends, deviations, risks, and opportunities.
  
• Support leadership in decision‑making through insights, projections, and scenario analysis.
  
• Build structured reports using Excel, Google Sheets, Power BI, or analytics tools.
  

5. Communication & Stakeholder Management

• Draft emails, communication briefs, and executive-level correspondence.
  
• Liaise with internal teams, clients, and partners on behalf of leadership.
  
• Ensure timely closures on commitments made by leadership across departments
  

Required Skills & Competencies

Technical Skills

• Strong command over Excel/Google Sheets, dashboards, and analytical reports.
  
• Experience with Power BI/Tableau (preferred).
  
• Ability to audit data, validate inputs, and prepare structured management reports.
  
• High proficiency in PowerPoint for presentations.
  
• Familiarity with project management tools (Asana, Monday.com, Trello, Jira, etc.).
  

Soft Skills

• Excellent communication, interpersonal, and coordination abilities.
  
• Strong analytical thinking and problem‑solving skills.
  
• High level of ownership, confidentiality, and professionalism.
  
• Ability to multitask and prioritize under pressure.
  
• Strong follow‑up discipline and commitment to meeting deadlines.
  

Educational Background

• Bachelor’s degree in Business Administration, Commerce, Management, or related field.
  
• MBA or certification in analytics/project management is a plus.
  

Preferred Experience

• Minimum 5 years as an Executive Assistant, Project Coordinator, Business Analyst, or similar role.
  
• Experience working with senior leadership/CXO-level executives.
  
• Proven track record of managing dashboards, audits, and initiative tracking.