Senior Executive Assistant

You've seen us everywhere, from a road trip, passing over one of our trucks, to the biggest ports in the planet where we touch land to continue our journey All The Way to your front door.

Now it's your chance to get to know us from within: a workplace full of warmth, friendship and support. We invite you to join our wonderful team and be part of our purpose: Improving life for all by integrating the world.

Join us and play an important role on our team lifting global trade every day!

We offer a super exciting role where you will be responsible for professional, effective and flawless support to the President by taking full ownership of schedule, being the gatekeeper, and proactive sparring and support for efficiencies towards strategic priorities

Key responsibilities

• Expected partnership and sparring with President

• Full ownership of calendar, Email support

• Organize meetings/townhalls/offsites etc.

• Plan and execute end-to-end travel

• Manage and complete travel expenses including approvals

• Ensure meeting follow-up and deadlines are met

• Focal point for visitors e.g., customers, candidates and officials

• Maintain various communication channels e.g., Teams, WhatsApp groups

• Act as liaison with direct reports (Regional Leadership Team/RLT), other functional stakeholders including global stakeholders and teams

• Trusted sparring partner for leadership team

• Manage Regional Leadership Team (RLT) engagement and activity for on time deliverables to effectively support President

• Act as the conduit for RLT team effectiveness and commitment

• On- and offboarding of direct reports

• Support other Regional Leadership Team (RLT) as needed

• Ad hoc projects

Other support: 

• Leader Assistants recruitment together with People Function

• Event management e.g., social events, conferences

• People updates and announcements

• Admin tasks e.g., substitute approver for Workday or other related systems

Leader Assistants Community:

• Organize for efficiency by e.g., ensuring standards are implemented across the EAs within the function

• Sparring partner for Leader Assistants

• Contribute to Leader Assistants shared tasks e.g., distribution lists and org charts 

What we look for

• High school diploma or equivalent required. Associate's or Bachelor’s Degree in Business Administration/Management Preferred

• Solid experience from a similar role – with a proven track record and a can-do attitude

• Proficient computer skills, including Microsoft Office, PowerPoint and Excel

• Strong verbal and written communication skills

• Strong organizational and time management skills

• Team player with proven ability to work under pressure and ability to maintain confidentiality

• Proven ability to manage multiple stakeholders at once achieving results and deliverables

• Comfortable with routinely shifting demands

• Self-directed, can work independently

• High degree of attention to detail

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [email protected].