The Role
Provides confidential, high-level executive support to the Principal and CEO and Deputy Principal and Deputy CEO. Responsibilities include managing complex diaries, meetings, events, travel, correspondence, stakeholder communications, agendas, minutes, action tracking, reports, presentations, briefings, and strategic initiatives. The role requires discretion, sound judgment, strong organization, advanced Microsoft 365 skills, and the ability to support senior leaders across internal and external activities.
Summary Generated by Built In
💼Senior Executive Assistant to Principal & CEO and Deputy Principal & Deputy CEO
📍Balliol Road Campus, Liverpool
📍Balliol Road Campus, Liverpool
🕓Full-Time, Permanent
💷 Senior Officer Scale £36,102 to £41,422 per annum
🌴 40 days holiday + Statutory bank holidays
💼 Local Government Pension Scheme
🎁 Access to Medicash and a wide range of staff benefits
💷 Senior Officer Scale £36,102 to £41,422 per annum
🌴 40 days holiday + Statutory bank holidays
💼 Local Government Pension Scheme
🎁 Access to Medicash and a wide range of staff benefits
Join an Outstanding Team
At Hugh Baird College, an Ofsted Outstanding provider, we are committed to inspiring, challenging, and transforming lives. Our students are at the heart of everything we do, and we foster a workplace where ideas are valued, creativity is nurtured, and professional growth is supported.
About the Role
We are seeking a Senior Executive Assistant to provide high-level, proactive and confidential support to the Principal & CEO and Deputy Principal & Deputy CEO. This is an important role within the College, supporting senior leadership across a range of strategic, operational and external activities.
About the Role
We are seeking a Senior Executive Assistant to provide high-level, proactive and confidential support to the Principal & CEO and Deputy Principal & Deputy CEO. This is an important role within the College, supporting senior leadership across a range of strategic, operational and external activities.
You will manage complex diaries and priorities, coordinate executive meetings and events, prepare reports, briefings and presentations and act as a trusted point of contact for senior stakeholders both internally and externally. The role provides the opportunity to work closely with College leaders, governors, partners and key stakeholders and contribute to the successful delivery of the College's strategic objectives.
This is a good opportunity for an experienced Executive Assistant or senior administrator who is comfortable working in a busy environment, uses sound judgement and discretion and takes pride in providing a professional support service.
Interested candidates are advised to apply early as the vacancy will close once the right candidate is found.
Key Responsibilities
- Provide high-level executive support to the Principal & CEO and Deputy Principal & Deputy CEO, ensuring priorities are effectively managed.
- Manage complex diaries, meetings, events and travel arrangements, ensuring executives are fully prepared and briefed.
- Act as a trusted first point of contact, managing correspondence, enquiries and stakeholder communications with professionalism and discretion.
- Coordinate senior-level meetings, including agendas, papers, minutes and action tracking.
- Prepare high-quality reports, presentations, briefings and correspondence to support strategic decision-making.
- Build and maintain strong relationships with governors, senior leaders and external stakeholders.
- Maintain strict confidentiality while supporting key projects, events and College-wide initiatives.
Criteria
- Significant experience providing high-level Executive Assistant, PA or senior administrative support within a complex organisation.
- Excellent organisational and prioritisation skills, with the ability to manage multiple deadlines and competing priorities in a fast-paced environment.
- Proven experience supporting senior leaders and managing complex diaries, meetings and stakeholder relationships.
- The ability to anticipate requirements, use initiative, solve problems and work independently with minimal supervision.
- Exceptional communication skills and the ability to build effective relationships with internal and external stakeholders at all levels.
- Advanced Microsoft 365 skills, alongside the discretion, integrity and judgement required to handle highly confidential information.
- A flexible and adaptable approach, including the ability to support occasional early morning or evening meetings and travel between College sites and external events when required.
Please see attached person specification for the full criteria
Rewards and Benefits at Hugh Baird College
Why Join Hugh Baird College?
When you join us, you become part of a caring and supportive community that prioritises employee wellbeing, development, and recognition. Here are some of the benefits available to you:
Generous holiday allowance
Up to 50 days annual holiday allowance, excluding bank holidays.
Flexible Working
We offer flexible working options depending on the business need, which can provide a better work-life balance for our employees.
Medicash
Access to Medicash’s health plans which are designed to look after you and your family by boosting your access to treatment and support.
Pension Scheme
You will have access to two of the best pension schemes in the country, the Teachers' or the Local Government Pension schemes, depending on your role with us.
Up to 50 days annual holiday allowance, excluding bank holidays.
Flexible Working
We offer flexible working options depending on the business need, which can provide a better work-life balance for our employees.
Medicash
Access to Medicash’s health plans which are designed to look after you and your family by boosting your access to treatment and support.
Pension Scheme
You will have access to two of the best pension schemes in the country, the Teachers' or the Local Government Pension schemes, depending on your role with us.
Professional Development
We are committed to providing continual professional development, with both formal and informal opportunities designed to enhance your skills, knowledge and career growth.
Industrial Commercial Updates
Our teachers receive 35 hours per year to choose a commercial operation to visit with a view to bringing new innovative ideas back to the College.
Reward and Recognition
Our 'Get Recognised' employee reward scheme enables continuous acknowledgement of employee contributions, and our annual staff celebration event highlights colleagues who consistently embody our values.
Lifestyle Fitness Gym
You will have discounted access to our fully-equipped and modern on-campus Lifestyle Fitness gym.
We are committed to providing continual professional development, with both formal and informal opportunities designed to enhance your skills, knowledge and career growth.
Industrial Commercial Updates
Our teachers receive 35 hours per year to choose a commercial operation to visit with a view to bringing new innovative ideas back to the College.
Reward and Recognition
Our 'Get Recognised' employee reward scheme enables continuous acknowledgement of employee contributions, and our annual staff celebration event highlights colleagues who consistently embody our values.
Lifestyle Fitness Gym
You will have discounted access to our fully-equipped and modern on-campus Lifestyle Fitness gym.
Health and Wellbeing
You will have opportunities to take part in staff groups such as yoga, walking and meditation. You will also have access to Mental Health support and a Cycle to Work scheme.
Travel
You can take advantage of discounted rail travel or bus travel, interest-free season ticket loans for public transport services and free on-campus parking.
You will have opportunities to take part in staff groups such as yoga, walking and meditation. You will also have access to Mental Health support and a Cycle to Work scheme.
Travel
You can take advantage of discounted rail travel or bus travel, interest-free season ticket loans for public transport services and free on-campus parking.
Retail Discounts
You will have access to offers to cashback and discounts at well-known retailers.
Blue Light Card
You may be eligible to apply for a Blue Light card, giving you access to exclusive discounts.
Blue Light Card
You may be eligible to apply for a Blue Light card, giving you access to exclusive discounts.
About
Who We AreHugh Baird College and University Centre is one of the top further education providers in the UK and one of only three colleges in the North West to hold an Outstanding Ofsted rating. Serving the Liverpool City Region, the College includes Sefton Sixth Form College in Litherland and offers a wide range of opportunities, including vocational training for school leavers and adults, apprenticeships, A-levels, and university-level courses. As a Mindful Employer, we are committed to creating a supportive and open culture around mental health. By signing the Charter for Employers Positive about Mental Health, we ensure our colleagues feel confident discussing mental health and accessing the support they need. Our Vision, Mission and Values Across our campuses, provisions, and the entire organisation, we are united by a shared vision, mission, strategic priorities, and values. These define who we are, shape our behaviour, and guide our work every day. Find out moreSafeguarding Our Students Hugh Baird College is dedicated to safeguarding and promoting the welfare of young people, and we expect all staff to uphold this commitment. This role requires an Enhanced DBS check, and applicants must disclose any convictions, cautions, reprimands, or final warnings in accordance with current guidelines. Are you ready to make your mark? This is your opportunity to join a forward-thinking team, shape the future of education, and leave a legacy of impact. Start your application today.
Skills Required
- Significant experience providing high-level Executive Assistant, Personal Assistant, or senior administrative support within a complex organisation
- Excellent organisational and prioritisation skills, including the ability to manage multiple deadlines and competing priorities
- Proven experience supporting senior leaders and managing complex diaries, meetings, and stakeholder relationships
- Ability to anticipate requirements, use initiative, solve problems, and work independently with minimal supervision
- Exceptional communication skills and ability to build effective relationships with internal and external stakeholders
- Advanced Microsoft 365 skills
- Discretion, integrity, and judgment when handling highly confidential information
- Flexible and adaptable approach, including availability for occasional early morning or evening meetings and travel between College sites and external events
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The Company
What We Do
Hugh Baird College is an Ofsted Outstanding College and University Centre in Liverpool, Merseyside, offering a wide range of courses and training to over 5,000 students.
