Senior Executive Assistant

• Office of the Deputy Vice-Chancellor (Global Engagement)

• Full-time, permanent position available

• Base salary will be in the range $97,268.85 - $104,348.98 + 17% Superannuation (HEW6)

• Based at our picturesque St Lucia Campus
   

Play a pivotal role in supporting the executive and administrative functions of the Deputy Vice-Chancellor (Global Engagement). You will have strong communication and interpersonal skills, experience managing diverse stakeholders, and the ability to collaborate in a fast-paced environment. Attention to detail is essential, particularly in managing complex travel arrangements, itinerary development and executive scheduling.
Key Responsibilities

• Manage administration systems, ensuring efficient workflow and prioritisation.

• Act as a key liaison, handling enquiries from internal and external stakeholders.

• Oversee the Deputy Vice-Chancellor’s schedule, diary management, and travel coordination.

• Manage financial processes, including reimbursements, expenses, and account reconciliation.

• Coordinate portfolio-relevant projects, research, and draft correspondence including on occasion, minute taking and committee organisation.

• Maintain awareness of the portfolio’s operational plan, budget, and key University initiatives.

• Ensure compliance with University policies and procedures.

• Organise functions, workshops, meetings, and engagement activities.

• Support the coordination of international delegations and stakeholder engagement.

• Relevant degree with experience in senior executive support or extensive administrative expertise supporting a senior executive in a large organisation.

• Excellent communication and interpersonal skills, with the ability to engage with diverse stakeholders.

• Strong judgment, discretion, and problem-solving abilities in handling confidential matters.

• Proven experience in stakeholder management, issues resolution, and policy navigation.

• Expertise in domestic and international travel coordination and itinerary development, including complex scheduling across multiple time zones.

• Knowledge of university administration and corporate systems is highly desirable.
   

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia, etc.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.  
 

For more information about this opportunity, please contact Ms Kirstie Brown at [email protected]. For application queries, please contact Caylee-Jade Eve at [email protected] stating the job reference number (below) in the subject line.

All applicants must upload the following documents in order for your application to be considered:

• Resume

• Cover letter summarising how your background aligns with the ‘About You’ section

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to [email protected] for accessibility support or adjustments.
 

Applications close Sunday the 2nd August 2026 at 11.00pm AEST (R-67341).