Job Description:
Note: Fidelity will not provide immigration sponsorship for this position.
Senior Executive Secretary
The Team
In this role you will provide comprehensive support to executive level leaders and collaborate with peers as part of a central Executive Administrative team. The administrative team at Fidelity plays a vital role in the company's success, and individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. While you will function as part of a central executive assistant model, reporting to the head of Executive Administration, you will work directly with and provide support to leaders of the Enterprise Infrastructure and Operations (EI and O) senior leadership team. You will also frequently partner with others across the business.
The Expertise and Skills You Bring
- Bachelor's degree strongly preferred, as well as 5 plus years of progressive work experience supporting high level executives.
- Excellent verbal and written communication skills including the ability to successfully interact with all levels of senior management, business partners, and employees.
- Polished executive assistant with professional maturity and previous corporate experience, preferably in a technology environment.
- Must have extensive experience with supporting multiple executives simultaneously, both domestic and international.
- Must have extensive experience managing multiple calendars, both domestic and international.
- Proven track record of working cooperatively and effectively with various personalities.
- Able to maintain a high level of confidentiality.
- Extremely detail-oriented with strong communication and organizational skills.
- Advanced proficiency in Microsoft Office suite of products and eagerness to develop expertise in these programs (Teams, Word, Power Point, Excel, etc.).
- Demonstrated ability to learn new skills and adapt to new technology.
- Strong ability to multi-task, react and think quickly.
- Self-starter with strong sense of ownership and involvement.
- Seek clarification or assistance when needed.
- Desire to work as a true partner with executives and anticipate needs.
- Willingness to get involved with the work of the larger team.
- Technology industry experience is strongly preferred.
The Value You Deliver
- Advanced management of complex calendars, travel booking, and expense processing
- Assisting with special projects related to the technology team.
- Back-up and assist other administrative team members to ensure consistent, effective administrative coverage.
- Comfortable with creating and/or editing Microsoft PowerPoint presentations, Word documents and Excel spreadsheets.
- Skilled in SharePoint and able to develop and maintain sites.
- Advanced support and coordination of meeting logistics, including developing/maintaining agenda, booking travel, arranging technical support, booking conference rooms, managing catering, etc.
- Complex travel booking (domestic and international) and expense processing.
For roles based in the US: Visit myHR to review Fidelity’s Reasonable Accommodation for Disabilities Policy. To initiate an accommodation request, contact the HR Leave of Absence/Accommodation Team by completing the Accommodation Request Form on myHR, or by calling 800-835-5099, prompt 2, option 3.
For roles based in Ireland: Contact [email protected]
For roles based in Germany: Contact [email protected]
Fidelity Privacy policy
Salary Grade:
2
Organization:
Enterprise Infrastructure (Home)
Category:
Administration
Employee Referral Bonus:
Referral Bonus
Fidelity’s Onsite Working Model
Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently, some roles and locations require 100% onsite presence, while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.
Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.
Skills Required
- 5+ years progressive experience supporting high-level executives
- Excellent verbal and written communication skills
- Experience supporting multiple executives simultaneously, domestic and international
- Extensive experience managing complex calendars, domestic and international
- Ability to maintain a high level of confidentiality
- Extremely detail-oriented with strong organizational skills
- Advanced proficiency in Microsoft Office (Teams, Word, PowerPoint, Excel)
- Skilled in SharePoint and able to develop and maintain sites
- Complex travel booking and international expense processing
- Proven ability to work cooperatively with various personalities and support a team
- Bachelor's degree
- Previous corporate experience, preferably in a technology environment
- Technology industry experience
Fidelity Investments Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Fidelity Investments and has not been reviewed or approved by Fidelity Investments.
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Strong & Reliable Incentives — Bonuses, commissions, and profit-sharing are presented as generous and meaningful components of total compensation, with certain roles achieving high total earnings through multiple pay streams. Variable pay is consistently framed as a positive contributor beyond base salary.
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Retirement Support — A 401(k) match up to 7% alongside additional profit-sharing up to 10% materially enhances long-term compensation. These retirement features are highlighted as standout strengths of the overall package.
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Parental & Family Support — Generous paid parental leave (16 weeks maternity, 12 weeks parental), backup dependent care, and adoption assistance provide robust family support. Hybrid work and caregiving resources further ease family responsibilities.
Fidelity Investments Insights
What We Do
At Fidelity, our goal is to make financial expertise broadly accessible and effective in helping people live the lives they want. We do this by focusing on a diverse set of customers: - from 23 million people investing their life savings, to 20,000 businesses managing their employee benefits to 10,000 advisors needing innovative technology to invest their clients’ money. We offer investment management, retirement planning, portfolio guidance, brokerage, and many other financial products. Privately held for nearly 70 years, we’ve always believed by providing investors with access to the information and expertise, we can help them achieve better results. That’s been our approach- innovative yet personal, compassionate yet responsible, grounded by a tireless work ethic—it is the heart of the Fidelity way.
