The Role
Manage executive's schedule, handle communications, conduct research, oversee project timelines, prepare financial summaries, and coordinate travel and events.
Summary Generated by Built In
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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!
Senior Executive Assistant (Remote)
Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.
And we’re looking for a Senior Executive Assistant to start immediately!
Duties and Responsibilities include but are not limited to:
1. Executive Support:
• Manage the executive’s calendar, coordinate meetings, and ensure all appointments run smoothly and on time.
• Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
2. Strategic Assistance:
• Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable
reports.
• Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and
recording expenses.
3. Administrative Excellence:
• Organize and maintain files, documents, and other essential records.
• Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
4. Project and Task Management:
• Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
• Coordinate team calendars and prevent scheduling conflicts.
5. Travel and Event Coordination:
• Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
6. Communication and Inbox Management:
• Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
7. Data and Presentation Preparation:
• Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
8. Marketing and Social Media Management:
• Oversee account profiles, manage reviews, and upload relevant media content as needed.
9. Ad Hoc Tasks:
• Perform miscellaneous tasks to support the executive’s needs and priorities.
Qualifications:
• Minimum of 5 solid years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• University Bachelor's degree (Big 4 Universities)
• Excellent phone, email, and instant messaging communication skills
• Exceptional English communication skills, both written and verbal (C1 - C2 Level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
Schedule: US work hours (20-40 hours per week)
Location: This is a remote job
Salary: Up to PHP 100,000
Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.
Top Skills
Cloud Services
Desktop Sharing
Google Calendar
MS Office
Voip
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The Company
What We Do
Wing provides SMBs, startups, and executives with top-tier remote talent to take over recurring work such as Social Media Management, Executive Assistance, Data Entry, Sales Calling, etc. Wing is your super affordable team member to whom you can delegate excess work while you do the important things to grow your business.
