Office of Deputy Vice-Chancellor (Academic)
Build strong relationships across a wide range of stakeholders while acting as the backbone of a busy executive office, keeping everything running seamlessly behind the scenes
Full-time, Permanent with a Base salary in the range of $95,361 - $102,302 + 17% super (HEW Level 6)
Based at our Vibrant St Lucia Campus.
About This Opportunity
We have an exciting opportunity to join a high-performing executive office at the heart of the UQ. As Senior Executive Assistant, you will play a pivotal role in supporting the Deputy Vice-Chancellor (Academic) in a fast-paced, highly dynamic environment where no two days are the same. You’ll rely on strong judgement, adaptability, and a proactive mindset to manage competing priorities, coordinate complex schedules, and keep executive operations running smoothly.
As part of this role, you’ll work within a collaborative EA network and gain exposure across a large and diverse portfolio, contributing to outcomes that directly impact students and the broader University community
Key responsibilities will include:
Providing high-level executive support, including complex diary management and prioritisation of competing demands
Coordinating and preparing for committee and executive meetings, including managing documentation, tracking actions, and working across multiple systems (e.g. spreadsheets, Outlook and Microsoft 365 tools)
Managing sensitive matters, including supporting processes relating to student conduct
Building strong relationships with internal stakeholders and working collaboratively across the EA network
Anticipating needs and ensuring the efficient delivery of administrative and operational support in a dynamic environment
About You
Significant experience in an Executive Assistant (or similar) role, with the ability to manage competing priorities
Exceptional organisational skills, with strong attention to detail and sound judgement
A flexible, proactive approach and the ability to adapt quickly to changing requirements
Strong communication and stakeholder engagement skills, with the ability to build relationships across diverse teams
A collaborative mindset and a genuine passion for supporting impactful work, particularly in a student-focused environment or similar.
About UQ
As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.
Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging.
Interested?
For more information about this opportunity, please contact Michaela Deen on [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.
When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.
Other Information
Pre-employment checks may include: verification of the right to work in Australia and criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623.
Applications close 26th June 2026 at 11.00pm AEST (R- 65734).
Skills Required
- Significant experience in an Executive Assistant or similar role, able to manage competing priorities
- Complex diary management and prioritisation of competing demands
- Coordinating and preparing committee and executive meetings, managing documentation and tracking actions
- Proficiency with Outlook and Microsoft 365 tools (including spreadsheets/Excel)
- Ability to manage sensitive matters, including supporting student conduct processes
- Exceptional organisational skills, strong attention to detail and sound judgement
- Strong communication and stakeholder engagement skills, ability to build relationships across diverse teams
- Flexible, proactive approach and ability to adapt quickly to changing requirements
- Must maintain unrestricted work rights in Australia for the duration of the appointment; employer sponsored work rights are not available
- Pre-employment checks (verification of right to work in Australia, criminal history checks, possible gender-based-violence and other integrity checks)
What We Do
The University of Queensland is a prestigious educational institution known for its world-class research facilities and comprehensive educational programs across multiple disciplines.
